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Event Operations Manager

2 months ago

Washington, United States National Cherry Blossom Festival Full time

Job Summary:

The National Cherry Blossom Festival, Inc. is seeking an experienced Event Operations Manager to join our team. As a key member of our Programming Team, you will be responsible for the successful execution of our events, including the National Cherry Blossom Festival Parade, Blossom Kite Festival, and Petalpalooza.

Key Responsibilities:

  • Develop and execute event production and logistical plans, including programmatic elements, food and beverage, sponsorship activations, and event logistics.
  • Manage vendors, supplies, and equipment related to production and logistical matters, including communications, site/venue management, contingency planning, and more.
  • Work closely with the Director of Programming, Programming Team, Sponsorship, and Marketing Team to develop and implement production plans.
  • Liaise with external providers of programmatic elements, food and beverage, and sponsorship activations and benefits fulfillment.
  • Maintain inventory of equipment and supplies in storage.
  • Manage site plans and asset management documents.
  • Assist Festival staff in liaising with venue representatives and local community.
  • Attend and conduct necessary meetings and site visits.
  • Keep the Festival apprised of financial, production, and logistical issues.

Event Management:

  • Work with the Director of Programming and other specialized coordinators to curate the programmatic elements of events.
  • Be the liaison between the Programming Team and Business Operations Team to process necessary paperwork, including service agreements, purchase orders, invoices, and expense vouchers.
  • Assist in financial management for each event, including input and assessment of detailed line-itemed budgets, reviewing and checking for accuracy all event-related bills, and completing NCBF paperwork and procedure for payments to event vendors.

On-Site Logistics & Management:

  • Oversee load-in and load-out.
  • Manage vendors, equipment, and supplies.
  • Work closely with the Operations Crew to ensure the production plan is being implemented accurately.
  • Establish and manage the Operations Center in cooperation with Festival staff and lead volunteers.
  • Monitor and resolve any production and logistical issues that may arise.

Qualifications:

  • Past experience in event production for large public events in outdoor settings.
  • Bachelor's degree (or equivalent) in operations management, business administration, or related field.
  • Multiple years of financial and account reporting experience.
  • Ability to effectively communicate.
  • Detail-oriented and organized with an ability to multi-task.
  • Ability to demonstrate calm under pressure and manage a variety of people.
  • Capable of doing physical work (lifting boxes, being on your feet for long hours, event set-up, etc.).
  • Comfortable working in both office and outdoor settings (rain, cold, mud, sun, wind, etc.).
  • Demonstrated ability to take initiative and troubleshoot difficult situations.
  • Computer proficiency in Microsoft Office required; familiarity with Slack,, and Photoshop preferred.