Administrative Support Specialist

4 days ago


West Jordan, Utah, United States Ascent Law Full time
Job Summary

Ascent Law is a dynamic and growing law firm seeking a reliable and organized individual to support our day-to-day operations as an Administrative Support Specialist. This role is responsible for ensuring the smooth flow of administrative tasks and providing exceptional support to our team.

Key Responsibilities
  • Greet Clients and Visitors: Provide a warm welcome to clients and visitors, directing them to the appropriate person or department.
  • Manage Communications: Answer incoming calls, direct them to the right person, or take messages in a professional and courteous manner.
  • Administrative Support: Manage and distribute incoming and outgoing mail, packages, and documents, ensuring timely and efficient processing.
  • Filing and Organization: Create, maintain, and update physical and digital filing systems, ensuring accuracy and accessibility.
  • Document Preparation: Assist with the preparation and filing of legal documents, ensuring compliance with relevant regulations.
  • Scheduling and Calendar Management: Schedule appointments, manage attorney calendars, and coordinate meetings and events.
  • Clerical Duties: Perform general clerical tasks, such as photocopying, scanning, and data entry, with attention to detail and accuracy.
  • Financial Support: Assist with billing and collection procedures, ensuring timely and accurate processing.
  • Office Maintenance: Maintain a clean and organized office environment, adhering to company standards and policies.
Requirements
  • Education: High school diploma or equivalent required.
  • Experience: 2+ years of experience in an office setting, with a strong focus on administrative support.
  • Skills: Excellent organizational and time-management skills, strong communication and customer service skills, proficiency in Microsoft Office, and ability to handle sensitive and confidential information with discretion.
  • Work Environment: Monday to Friday, 9am to 5pm or 8am to 5pm, with a 1-hour lunch break.
Benefits

Ascent Law offers a comprehensive benefits package, including paid time off, paid holidays, sick time, and an IRA match.



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