Administrative Support Coordinator

22 hours ago

Edmond, Oklahoma, United States University of Central Oklahoma Full time

**About the Job:**

We are seeking an Administrative Support Coordinator to join our team at the University of Central Oklahoma.

The successful candidate will provide secretarial and administrative support for one or several department professionals or offices, responsible for the functioning of an office or department. This role involves initiating and handling correspondence relating to a department or program, performing various sorting and filing tasks, answering phones, taking messages, and disseminating information. Additionally, the candidate will be responsible for opening, sorting, distributing, collecting, and delivering mail, as well as performing data entry and record-keeping duties.

The ideal candidate will have excellent organizational skills, attention to detail, and the ability to prioritize multiple tasks and meet deadlines. A professional service-oriented attitude, computer literacy, and basic typing skills are also essential requirements for this role.

Responsibilities:

  • Provide office assistance to the department chairperson and faculty members.
  • Act as the initial department contact for student-related situations and/or incidents.
  • Greet and assist office visitors.
  • Answer phones, take messages, and refer calls to proper persons.
  • Handle incoming and outgoing mail.
  • Liaise between the department and other offices on campus.
  • Distribute information to faculty and students.
  • Prepare documents and forms.
  • Maintain department files for official records.
  • Assist with managing the department budget.
  • Make purchases and maintain proper records of transactions.
  • Enter and/or monitor data for budget, payroll, class schedule, and enrollment.
  • Assist with hiring and onboarding new faculty and student employees.
  • Supervise student employees.
  • Organize and assist with department events.
  • Attend department meetings as directed by the chairperson.

Qualifications:

  • General education or vocational training and 2+ years' relevant experience or equivalent combination of education and experience.
  • Experience in customer service, office management, and bookkeeping preferred.
  • Knowledge of basic office procedures and practices, computer software, and equipment operation.

Benefits:

This is a regular, full-time, hourly, non-exempt position that offers benefits, including health insurance, retirement plans, paid time off, and more. The estimated salary for this role is $15-$20 per hour, depending on qualifications and experience.

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