Accounts Payable Specialist
2 weeks ago
We are seeking a highly organized and detail-oriented Accounts Payable Staff to join our team at Hopebridge. The successful candidate will be responsible for executing day-to-day operations of the AP department, ensuring timely and accurate posting of payable invoices, and preparing vendor payments.
Key Responsibilities- Execute day-to-day operations of the AP department to complete payables transactions as directed.
- Coordinate timely and accurate posting of payable invoices and preparation of vendor payments.
- Create purchase orders, invoices, and ensure the matching of transactions for accuracy.
- Perform various reconciliations and continuously review the company's AP information to identify and resolve inaccuracies.
- Own the AP aging report and provide requested reports and analyses in an accurate and timely manner.
- Ensure AP sub-ledgers and aging report agree to the general ledger.
- Administer Accounts Payable physical and email systems.
- Reconcile bank statements and record deposits to the general ledger.
- Maintain accurate vendor data, including 1099 vendor data for year-end reporting.
- Serve as a point of contact for all payable matters and inquiries and establish & maintain relationships with new and existing vendors.
- Accurately and timely complete AP month-end and year-end closing process with ability to adjust to hard cutoffs around the close deadlines.
- Support audit efforts with proper documentation, reporting, and explanations and assist with providing the requisite documents to auditors.
- Help automate manual accounting or analysis with accounting software as directed.
- College degree plus 4+ years of experience in the Accounts Payable Department.
- Excellent organizational and project management skills.
- Strong sense of urgency with the ability to meet deadlines and analyze a high volume of payable activity.
- Superior communication skills (both verbal and written) and the ability to effectively communicate at all levels, from supervisors to associates.
- Knowledge of sales tax and 1099 requirements.
- Ability to work as a team player and successfully work in a large group environment.
- Experience with mid-level Accounting Systems, Sage Intacct experience a plus.
- Experience with Bill.com, or similar AP Automation systems preferred.
- Strong MS Excel skills (Pivot tables, VLOOKUP's, etc.) preferred.
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