Accounts Payable Specialist

3 weeks ago

Indianapolis, Indiana, United States Annex Group LLC Full time
Job Summary

The Accounts Payable Specialist will be responsible for managing the financial processing of transactions for The Annex Group LLC. This role requires strong organizational and analytical skills, as well as excellent communication and interpersonal skills.

Key Responsibilities
  • Manage accounts payable using accounting software and other programs
  • Process invoice entry daily into Accounting Software
  • Process invoice entry for payment weekly in same Accounting Software
  • Mail out checks if check needed to be sent
  • Establishing Vendor Setup including W9 and certificate of insurance from vendor in same Accounting Software
  • Process 1099s at year end and mail out to vendors or send electronically to vendors who receive a 1099 either through accounting software or other programs
  • Process transactions and perform accounting duties such as account maintenance, recording entries, etc.
  • Save invoices in online storage system by project/property. Would also save receipts of credit card transactions for said project/property
  • Maintain an orderly accounting filing system in online storage system
  • Establishing bank accounts with bank The Annex Group decides to use for the Property/Project/Corporate entity
Work Environment

The work environment is fast-paced and dynamic, with minimal to high noise levels. This role requires frequent use of a computer and strong communication skills, both verbal and written.

Requirements
  • Undergraduate degree in accounting required
  • A minimum of three (3) years of accounting experience required
  • Experience in Accounts Payable, GL reconciliation, storing of files in online storage system
  • Strong work ethic with demonstrated desire to get the job done
  • Ambitious individual for this very fun, flexible working environment
  • Ability to effectively communicate (oral and written) with both internal and external customers
  • Ability to work independently and handle multiple assignments
  • Must be a proficient communicator and listener
  • Excellent organizational and strategic planning skills are critical
  • Conflict and relationship management skills
  • Articulate, professional oral and written communication skills
  • Ability to prioritize, organize, and multi-task
  • Strong interpersonal skills and ability to be a team player
  • Math proficiency
  • Strong work ethic and a positive attitude
  • Self-motivated, adaptable, dependable, with focus on customer service
  • Professional appearance and demeanor
Technical/Computer Skills
  • Excellent quantitative analysis and financial model skills (using Excel) is required
  • Working knowledge of email and MS Office software programs necessary
  • Ability and willingness to effectively use other job-related technology tools
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Frequent walking, standing, sitting within the work area
  • Driving to/from locations for business-related purposes

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