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Administrative Coordinator

2 months ago

Redding, California, United States Bureau of Reclamation Full time

Overview
Join the Bureau of Reclamation as a dedicated professional in the role of Administrative Coordinator (Office Automation), where your skills will contribute to the vital mission of managing water resources while safeguarding the environment.

Location:
This position is based in a dynamic office environment.

Key Responsibilities
As the Administrative Coordinator, you will provide essential support to the Area Manager and assist the Division Chiefs and administrative personnel within the Northern California Area Office (NCAO). Your role will involve:

  • Facilitating executive meetings by arranging logistics, attending, and documenting proceedings.
  • Tracking meeting outcomes and commitments, ensuring follow-up on action items with relevant stakeholders.

Additionally, you will:

  • Prepare background materials for agenda discussions and communicate topics to meeting participants.
  • Engage in secretarial meetings and provide insights for administrative processes.
  • Guide clerical staff on handling congressional inquiries, directives, and correspondence.
  • Draft correspondence and reports based on discussions with the Area Manager and Management Team.

Administrative Duties
Your administrative responsibilities will include:

  • Reviewing correspondence for the Area Manager, ensuring clarity and adherence to guidelines.
  • Collaborating with the Administrative Officer to streamline information flow and manage organizational activities.
  • Maintaining the Area Manager's technical library and organizing working files.
  • Managing phone calls and visitors, providing information or directing inquiries appropriately.
  • Coordinating automated calendars and scheduling appointments efficiently.

Qualifications
To be considered for this position, candidates must be U.S. Citizens or Nationals and suitable for federal employment. A valid State Driver's License is required for operating government vehicles.

Experience Requirements
Applicants should possess specialized experience equivalent to the GS-06 level in federal service, demonstrating skills in:

  • Composing and reviewing correspondence.
  • Instructing clerical staff on procedural matters.
  • Utilizing computer software for document preparation.
  • Coordinating travel arrangements and managing schedules.

Experience gained through volunteer work or service programs will also be considered.

Additional Information
This position may offer telework options with supervisory approval. Recruitment or relocation incentives may be available based on eligibility and qualifications.

For further details on eligibility and qualifications, please refer to the appropriate resources.