Administrative Team Leader

3 weeks ago


Austin, Texas, United States LandCare Full time
Job Overview

We are seeking an experienced Administrative Team Leader to join our team at LandCare. This is a full-time opportunity that offers a competitive salary of $55,000 - $65,000 per year.

About the Role

The Branch Administrator will be responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams. This includes process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration.

Key Responsibilities
  • Process Management
    • Understand and manage administrative processes executed in LandCare's operations management software
    • Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management
    • Provide initial and ongoing training and support of systems to production team members
    • Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions
  • Accounts Payable, Billing and Payroll
    • Generate accurate invoices according to schedule and present to customers in a timely manner
    • Review invoices requiring additional assistance with branch team during weekly meeting, identifying action plans and follow-up
    • Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment
    • Review branch payroll for accuracy of hours and employee signatures on timesheets – submit for processing when complete
    • Process new hires into HRIS system
  • General Administration
    • Answer phones, collect mail, and manage office supplies/equipment
    • Maintain personnel files and complete uniform requests
    • Other administrative tasks as necessary
Benefits

In addition to a competitive salary, we offer a comprehensive benefits package that includes:

  • Team-based profit sharing program
  • 401K for all employees with 3.5% company match
  • Medical, dental, and vision coverage
  • Paid Time Off Policy + 9 corporate holidays
  • Formal training and development program


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