Unit Clerk

3 weeks ago


Richmond, Texas, United States Health & Human Services Comm Full time

Job Summary:

The Unit Clerk will work under the direct supervision of the Unit director, providing administrative support to the team. This role requires the ability to work harmoniously with peers, unit staff, and other facility staff at all times.

Key Responsibilities:

  • Filing and maintaining client records according to ICF/MR requirements and regulations.
  • Computing ICF/MR staffing ratios.
  • Maintaining assigned unit's virtual client folders up to date.
  • Typing for professional staff and receptionist duties.
  • Serving as back-up unit clerk to sister unit.

Essential Job Functions:

  • Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
  • Files reports in Virtual Client Folders to ensure the availability of pertinent information for use by facility staff.
  • Files reports and forms in client records to ensure the availability of pertinent information for use by facility staff.
  • Thins client records per facility retention schedule in order to maintain the charts in good condition.
  • Calculates and maintains unit staffing ratios for use by administration and outside agencies as needed.
  • Informs supervisor of the receipt of monthly assessment data and monthly filing data from designated unit and facility staff.
  • Enters monthly assessment data in facility databases in order to track facility compliance with applicable internal and external audits.
  • Performs other tasks as assigned to maintain client records according to ICF/MR requirements and regulations.

Requirements:

  • High School diploma or GED equivalent.
  • Minimum of 3 years work experience in a records/clerical setting.
  • Experience in the following written instructions.
  • Experience using a personal computer for inquiry and date entry.
  • Experience in time keeping and payroll preferred.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/Entities.

Males between the ages of must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.



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