Administrative Assistant

3 days ago


Leesburg, Virginia, United States Loudoun County Public Schools Full time
Job Overview

This is a general clerical and administrative support role performed in a school setting. The employee in this position performs routine to varied office operations requiring general office skills.

Assignments typically consist of one or more standard office operations such as phone and visitor reception work, file maintenance, data entry including routine database maintenance, keyboarding including word processing of common office/business documents, mail processing, library clerical work, and similar tasks that are quickly learned on the job.

Key Responsibilities
  • Responds to requests for information made from the public, parents, staff, and other interested parties.
  • Answers routine questions; directs callers/visitors to appropriate locations or staff members.
  • Prepares a variety of routine correspondence, logs, information, paperwork, invoices, forms, and other related information to ensure accuracy and completeness.
  • Receives, sorts, and distributes a variety of correspondence, deliveries, and mail.
  • Files electronic and hard copy documents alphabetically, numerically, or by other prescribed methods established with filing systems.
  • Performs routine database maintenance duties including entering data into computerized database programs and systems, editing and correcting data; may produce reports, lists, summaries, and other documents that are printed out and distributed.
  • Reviews and maintains calendars for school staff; schedules appointments and meetings; updates bulletin boards; maintains reference files/materials/logs, and other office records.
  • May notify central office staff, school staff, and other parties of informational matters requiring their attention.
  • Supports library clerical work including managing library materials; maintaining current records; printing overdue notices; assists library users in locating materials and using equipment such as readers, projectors, index files, card catalogs, and computers.
Qualifications
  • High School Diploma or GED required
  • Working knowledge of general English vocabulary, spelling, and arithmetic; working knowledge of modern office equipment, practices, and procedures
  • Ability to compose routine memoranda and letters from general instruction; maintain clerical records and prepare routine reports from such records
  • Ability to operate a computer, printer, scanner, fax machine, phone system, shredder, and other general office equipment
  • Good organizational, human relations, and communication skills and to work under pressure and/or with frequent interruptions


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