Administrative Support Specialist

2 weeks ago

Leesburg, Virginia, United States Loudoun County Public Schools Full time
Job Overview

This is a general clerical and administrative support role performed in a school setting. The successful candidate will perform routine to varied office operations requiring general office skills.

Assignments typically consist of one or more standard office operations such as phone and visitor reception work, file maintenance, data entry including routine database maintenance, keyboarding including word processing of common office/business documents, mail processing, library clerical work, and similar tasks that are quickly learned on the job.

Key Responsibilities
  • Respond to inquiries from the public, parents, staff, and other interested parties.
  • Answer routine questions and direct callers/visitors to the appropriate location or staff member.
  • Prepare a variety of routine correspondence, logs, information, paperwork, invoices, forms, and other related documents to ensure accuracy and completeness.
  • Receive, sort, and distribute a variety of correspondence, deliveries, and mail.
  • File electronic and hard copy documents alphabetically, numerically, or by other prescribed methods established with filing systems.
  • Perform routine database maintenance duties including entering data into computerized database programs and systems, editing and correcting data; may produce reports, lists, summaries, and other documents that are printed out and distributed.
  • Review and maintain calendars for school staff; schedule appointments and meetings; update bulletin boards; maintain reference files/materials/logs, and other office records.
  • May notify central office staff, school staff, and other parties of informational matters requiring their attention.
  • Support library clerical work including managing library materials; maintaining current records; printing overdue notices; assists library users in locating materials and using equipment such as readers, projectors, index files, card catalogs, and computers.
Requirements
  • High School Diploma or GED required.
  • Working knowledge of general English vocabulary, spelling, and arithmetic; working knowledge of modern office equipment, practices, and procedures.
  • Ability to compose routine memoranda and letters from general instruction; maintain clerical records and prepare routine reports from such records.
  • Ability to operate a computer, printer, scanner, fax machine, phone system, shredder, and other general office equipment.
  • Good organizational, human relations, and communication skills and to work under pressure and/or with frequent interruptions.
Physical Requirements

The following provides a brief description of physical requirements for this position:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word.

Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

The employee must possess normal cognitive abilities including the ability to learn, recall, and apply certain practices and policies.

Frequently sitting and/or remaining in a stationary position for long periods of time.

Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Reports to: Principal

FLSA Status: Non-Exempt

Months/Days/Hours: 10 months/198 days, 7 hours per day

Salary Level: Universal 4

Salary Scale:

Salary Range: $21.86

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