Payroll and Accounts Receivable Specialist

4 weeks ago

Marion, Illinois, United States COMMUNITY INTEGRATED LIVING INCORPorated Full time
Job Title: Payroll/AP AR Specialist

CIL Inc/Liberty Enterprises is seeking a highly skilled Payroll/AP AR Specialist to join our team. As a key member of our financial operations team, you will be responsible for performing a variety of tasks including payroll, employee relations, accounts payable, accounts receivable, and maintaining financial reports.

Key Responsibilities:

  • Payroll duties, including processing payroll, managing payroll records, and ensuring compliance with relevant laws and regulations.
  • Accounts Payable, including processing invoices, managing vendor relationships, and ensuring timely payment of bills.
  • Accounts Receivable, including managing client accounts, processing payments, and ensuring accurate financial records.
  • Unemployment, Workman's Compensation, and other related tasks.
  • Ordering central supply items, ROCS Billing, and other administrative tasks.
  • Establishing pre-need burial insurance for clients, ordering office supplies, and managing job postings for employment.
  • Communicating with vendors, suppliers, and agencies regarding accounts and client status.
  • Completing Representative payee reports on clients, SSI/SSDI client case reviews, and verifying client bank account audits.
  • Managing Medicaid notices for clients, organizing special events, and filing all tax returns for clients.
  • Quarterly and annual tax deposits for the company, collecting paperwork from house managers, and creating and managing forms for clients, staff, and managers.
  • Employee benefits, maintaining company website, and HR duties, including vacation, sick time, IRA, and filing.
  • Setting up representative payee status for new clients, petty cash reconciliation, and approving receipts and credit cards for clients.
  • Managing fire alarm and sprinkler system inspections, managing financials for clients as needed, and basic supervision of Administrative Assistant/Concierge.
  • Maintaining Medicaid eligibility log for clients, reconciling office bank statements, and IT troubleshooting and repairs.
  • Webinars/training as needed, client rate and income changes, and overseeing Safety & Fire Duties.
  • Managing of Maintenance items, ordering of Maintenance Supplies, and other duties as assigned.

Requirements:

  • High School diploma or GED equivalent required.
  • Valid Driver's License.
  • Verified Background Check.

Preferred Qualifications:

  • Working knowledge of supervising, Excel, Microsoft Word, general ledger, accounts payable, accounts receivable, and payroll required.
  • Working knowledge of computer hardware, software programs, Medicare, and Medicaid preferred.
  • Must be able to satisfactorily complete pre-employment back screen exam for this position, drug testing, as well as an annual body mechanics screening.
  • Data base knowledge a plus.

Physical Requirements:

  • Ability to communicate in English via phone, in writing, and verbally in conversation with different levels of staff, resident families, and any outside contacts.
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is frequently required to stand and walk. The employee is occasionally required to sit; use hand or fingers, handle, or feel; reach with hands and arms; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distant vision, peripheral vision, depth perception, and ability to adjust focus, ability to utilize a computer, phone, etc. for extended periods of time.
  • While performing the duties of this job, the employee is occasionally exposed to blood or body fluids, fumes or airborne particles, and toxic or caustic chemical. The noise level in the work environment is usually moderate.

Equipment/Machines used in the Performance of this Job:

  • Telephone, fax machine, photocopier, PC/computer keyboard, calculator, paper shredder.

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