Travel and Expense Coordinator
4 hours ago
About Marsh McLennan Agency Midwest
Marsh McLennan Agency's Midwest Region is a full-service brokerage providing business insurance, employee benefits, private client insurance, and retirement services to businesses and individuals across the country. MMA Midwest is consistently recognized as a top workplace, attracting and retaining its insurance talent by rewarding expertise and investing in career development. Colleagues enjoy an award-winning culture that fosters a highly productive and results-driven working environment.
The Travel and Expense Coordinator will manage travel arrangements and expense report processing for select colleagues. They will be responsible for supporting the coordination of travel plans through our agency's online travel service. They will also be obtaining, managing, and organizing the necessary receipts for processing expense reports through our online expense reporting system. This individual will ensure all travel and expense activities are carried out efficiently and in accordance with company policies.
Key Responsibilities
- Book domestic and international travel for select colleagues, including flights, accommodations, transportation, and other travel-related services.
- Ensure travel arrangements are cost-effective, within company policy, and align with colleagues' preferences.
- Communicate travel itineraries, confirmations, and any necessary travel documentation to colleagues.
- Handle changes or cancellations of travel plans as needed.
Expense Management
- Process expense reports for select colleagues using our expense reporting system, ensuring accuracy and compliance with company policies.
- Obtain and verify all necessary receipts and documentation for expenses submitted.
- Reconcile corporate credit card statements and resolve any discrepancies.
- Process payments related to expenses in a timely manner.
Policy Compliance
- Maintain a thorough understanding of the company's travel and expense policies.
- Ensure all travel and expense activities comply with internal policies and external regulations.
- Provide guidance to colleagues on expense submission and travel policy adherence.
Communication and Reporting
- Serve as the primary point of contact for travel and expense-related inquiries.
- Generate and analyze reports on travel and expense activities, identifying areas for cost savings or process improvements.
- Liaise with vendors and service providers to resolve issues or discrepancies.
General Office Support
- Support the Insurance Support Coordinators as needed.
- Support the Office and Facilities Supervisor as requested.
Requirements
- High school diploma or equivalent required.
Preferred Qualifications
- Associate or Bachelor's degree in business administration, finance, or a related field.
- Experience in a similar role, particularly in travel booking and expense management.
- Experience using Concur or similar expense management software.
- Proficiency in Microsoft Office Suite, particularly in Excel.
A Great Place to Work. A Great Place to Perk.
Recognized for workplace culture by the likes of Fortune Magazine, The Chicago Tribune, and more, our colleagues enjoy an environment that fosters creativity as well as individual and organizational growth. A small sampling of the benefits our colleagues enjoy include:
- Medical, dental, vision, 401K benefits, and more.
- The flexibility to work at home or in the office.
- A paid day off to volunteer and company-organized volunteer events.
- Up to $1,000 per year in matching charitable donations.
- Up to $750 per year in wellness rewards.
- A company-wide mentality that you can never appreciate your coworkers too much.
Who You Are is Who We Are
MMA Midwest has created an award-winning culture largely due to meeting our colleagues where they are, celebrating their differences, and building an inclusive environment. We challenge ourselves to create a workplace where our colleagues feel not only welcomed but feel they belong; where we not only embrace diverse perspectives and opinions but seek them out; and where we ask not how a colleague fits our culture, but what they add to it.
Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.
#MMAMW
#MMACampus
-
Global Expense Reporting Lead
2 weeks ago
Chicago, Illinois, United States BioSpace, Inc. Full timeJob Title: Global Expense Reporting LeadAt BioSpace, Inc., we are seeking a highly skilled Global Expense Reporting Lead to join our team. This role will be responsible for providing strategic support and operational oversight across all employee business expense activities.Key Responsibilities:Assist with supporting the Concur system, setting strategic...
-
Global Expense Reporting Lead
3 weeks ago
Chicago, Illinois, United States BioSpace, Inc. Full timeJob Title: Global Expense Reporting LeadAbbVie is seeking a highly skilled Global Expense Reporting Lead to join our team. As a key member of our Finance Shared Services organization, you will be responsible for providing strategic support and operational oversight across all employee business expense activities.Key Responsibilities:Assist with supporting...
-
Global Expense Reporting Lead
4 weeks ago
Chicago, Illinois, United States BioSpace, Inc. Full timeJob Title: Global Expense Reporting LeadAt BioSpace, Inc., we are seeking a highly skilled Global Expense Reporting Lead to join our team. This role will be responsible for providing strategic support and operational oversight across all employee business expense activities.Key Responsibilities:Assist with supporting the Concur system, setting strategic...
-
Global Expense Reporting Lead
2 days ago
North Chicago, Illinois, United States AbbVie Full timeJob DescriptionAbbVie is seeking a highly skilled and experienced Global Expense Reporting Lead to join our Finance Shared Services team. As a key member of our organization, you will be responsible for providing strategic support and operational oversight across all employee business expense activities.The successful candidate will have a strong background...
-
Scheduling Coordinator
1 month ago
Chicago, Illinois, United States The Judge Group Full timeThe Judge Group is seeking a highly organized and detail-oriented Scheduling Coordinator to join our team. As a key member of our recruitment team, you will be responsible for ensuring a seamless interview experience for candidates. Your primary focus will be on coordinating and scheduling interviews, as well as managing candidate communication and...
-
Scheduling Coordinator
3 weeks ago
Chicago, Illinois, United States The Judge Group Full timeAbout the RoleThis is a hybrid position located in Riverwoods, IL or downtown Chicago, with a 7+ month contract. As a Scheduling Coordinator, you will be the face of the company, ensuring a seamless interview experience for candidates.Key ResponsibilitiesCoordinate Interviews: Utilize Outlook calendaring to schedule interviews for candidates and interview...
-
Scheduling Coordinator
3 weeks ago
Chicago, Illinois, United States The Judge Group Full timeAbout the RoleThis is a hybrid position located in Riverwoods, IL or downtown Chicago, with a 7+ month contract. As a key member of our team, you will be responsible for ensuring an exceptional candidate experience.Key ResponsibilitiesCoordinate Interviews: Utilize Outlook calendaring to schedule interviews for candidates and interview teams.Debrief and...
-
Travel Coordinator
3 days ago
Chicago, Illinois, United States Travel For You And Me Full timeCustomer Success ManagerWe are seeking a highly skilled and motivated individual to join our team as a Customer Success Manager. As a key member of our team, you will be responsible for creating and executing exceptional travel experiences for our clients.Key Responsibilities:Research and create customized itineraries for clients based on their needs and...
-
Administrative Coordinator
3 weeks ago
Chicago, Illinois, United States North Bridge Staffing Group Full time{"Overview": "North Bridge Staffing Group is seeking an experienced Administrative Assistant to support our team in Chicago. This is a temporary role running through the end of the year, with a hybrid schedule requiring in-office work on Tuesdays and Wednesdays. The ideal candidate will have strong organizational skills, experience in calendar management,...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States North Bridge Staffing Group Full timeJob Title: Temporary Administrative AssistantLocation: Chicago, ILEmployment Type: Full-Time, TempWork Schedule: Hybrid (Onsite Tuesday & Wednesday)Overview:A private foundation in Chicago seeks an experienced Administrative Assistant for a temporary role. This position involves hybrid work, with in-office work required on Tuesdays and Wednesdays.Key...
-
Administrative Coordinator
1 month ago
Chicago, Illinois, United States The Larko Group Full timeOffice AssistantWe are seeking a highly organized and detail-oriented Office Assistant to join our team at The Larko Group in Chicago. As the first point of contact for visitors, clients, and vendors, you will be responsible for creating a welcoming atmosphere and ensuring seamless communication.Key ResponsibilitiesFront Desk Management: Greet guests warmly,...
-
Administrative Coordinator
3 weeks ago
Chicago, Illinois, United States The Larko Group Full timeJob Title: Office AssistantJob Summary:The Larko Group is seeking a highly organized and detail-oriented Office Assistant to join our team in Chicago. As the first point of contact for visitors, clients, and vendors, you will be responsible for creating a welcoming and professional atmosphere in our office.Key Responsibilities:Front Desk Operations: Greet...
-
Travel Experience Coordinator
21 minutes ago
Chicago, Illinois, United States WanderLuxe Escapes Full timeJob Title:Travel Experience CoordinatorJob Type:Remote (Full-Time/Part-Time Available)Company Overview:At WanderLuxe Escapes, we're dedicated to crafting personalized travel experiences that leave lasting impressions. Our mission is to deliver exceptional service and tailored solutions to meet our clients' needs.Position Summary:We're seeking a skilled...
-
Administrative Coordinator
3 weeks ago
Chicago, Illinois, United States Help At Home Full timeJob OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to support our operations team in a remote role.About the Role:The successful candidate will be responsible for managing calendars, coordinating meetings, and tracking expenses. They will also provide administrative support for special projects and initiatives,...
-
Account Coordinator
7 days ago
Chicago, Illinois, United States SmithBucklin Full timeAccount Coordinator Job DescriptionSmithbucklin, a leading provider of corporate meeting and incentive solutions, is seeking an experienced Account Coordinator to join our team in Chicago. As an Account Coordinator, you will play a critical role in supporting the planning and execution of corporate meetings and incentive travel programs.Key...
-
Account Coordinator
3 days ago
Chicago, Illinois, United States SmithBucklin Full timeAccount Coordinator Job DescriptionSmithbucklin, a leading corporate meeting and incentive travel management company, is seeking an experienced Account Coordinator to join our Chicago office. As a key member of our team, you will be responsible for supporting the planning and execution of corporate meetings and incentive travel programs.Key...
-
Administrative Coordinator
3 weeks ago
Chicago, Illinois, United States Career Group Full timeAdministrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including managing calendars, coordinating meetings, and handling correspondence.Key Responsibilities:Coordinating and scheduling...
-
Account Coordinator
3 days ago
Chicago, Illinois, United States SmithBucklin Full timeAccount CoordinatorSmithbucklin, a leading provider of corporate meeting and incentive travel services, is seeking a highly skilled Account Coordinator to join our Chicago office.As an Account Coordinator, you will play a critical role in supporting the planning and execution of corporate meetings and incentive travel programs for our clients. Your primary...
-
Grant Administrator Coordinator
3 weeks ago
Chicago, Illinois, United States Chicago State University Full timeJob SummaryThe Grant Administration Coordinator plays a pivotal role within the Grants and Research Office of Chicago State University, facilitating the seamless execution of administrative functions essential to successfully managing grants. This position requires meticulous attention to detail, exceptional organizational skills, and the ability to...
-
Account Coordinator
3 days ago
Chicago, Illinois, United States SmithBucklin Full timeAccount CoordinatorSmithbucklin, a leading provider of corporate meeting and incentive travel solutions, is seeking a highly skilled Account Coordinator to join our Chicago office. As a key member of our team, you will be responsible for supporting the planning and execution of corporate meetings and incentive travel programs, both domestically and...