Travel and Expense Coordinator

4 hours ago

Chicago, Illinois, United States Marsh LLC Full time

About Marsh McLennan Agency Midwest

Marsh McLennan Agency's Midwest Region is a full-service brokerage providing business insurance, employee benefits, private client insurance, and retirement services to businesses and individuals across the country. MMA Midwest is consistently recognized as a top workplace, attracting and retaining its insurance talent by rewarding expertise and investing in career development. Colleagues enjoy an award-winning culture that fosters a highly productive and results-driven working environment.

The Travel and Expense Coordinator will manage travel arrangements and expense report processing for select colleagues. They will be responsible for supporting the coordination of travel plans through our agency's online travel service. They will also be obtaining, managing, and organizing the necessary receipts for processing expense reports through our online expense reporting system. This individual will ensure all travel and expense activities are carried out efficiently and in accordance with company policies.

Key Responsibilities

  • Book domestic and international travel for select colleagues, including flights, accommodations, transportation, and other travel-related services.
  • Ensure travel arrangements are cost-effective, within company policy, and align with colleagues' preferences.
  • Communicate travel itineraries, confirmations, and any necessary travel documentation to colleagues.
  • Handle changes or cancellations of travel plans as needed.

Expense Management

  • Process expense reports for select colleagues using our expense reporting system, ensuring accuracy and compliance with company policies.
  • Obtain and verify all necessary receipts and documentation for expenses submitted.
  • Reconcile corporate credit card statements and resolve any discrepancies.
  • Process payments related to expenses in a timely manner.

Policy Compliance

  • Maintain a thorough understanding of the company's travel and expense policies.
  • Ensure all travel and expense activities comply with internal policies and external regulations.
  • Provide guidance to colleagues on expense submission and travel policy adherence.

Communication and Reporting

  • Serve as the primary point of contact for travel and expense-related inquiries.
  • Generate and analyze reports on travel and expense activities, identifying areas for cost savings or process improvements.
  • Liaise with vendors and service providers to resolve issues or discrepancies.

General Office Support

  • Support the Insurance Support Coordinators as needed.
  • Support the Office and Facilities Supervisor as requested.

Requirements

  • High school diploma or equivalent required.

Preferred Qualifications

  • Associate or Bachelor's degree in business administration, finance, or a related field.
  • Experience in a similar role, particularly in travel booking and expense management.
  • Experience using Concur or similar expense management software.
  • Proficiency in Microsoft Office Suite, particularly in Excel.

A Great Place to Work. A Great Place to Perk.

Recognized for workplace culture by the likes of Fortune Magazine, The Chicago Tribune, and more, our colleagues enjoy an environment that fosters creativity as well as individual and organizational growth. A small sampling of the benefits our colleagues enjoy include:

  • Medical, dental, vision, 401K benefits, and more.
  • The flexibility to work at home or in the office.
  • A paid day off to volunteer and company-organized volunteer events.
  • Up to $1,000 per year in matching charitable donations.
  • Up to $750 per year in wellness rewards.
  • A company-wide mentality that you can never appreciate your coworkers too much.

Who You Are is Who We Are

MMA Midwest has created an award-winning culture largely due to meeting our colleagues where they are, celebrating their differences, and building an inclusive environment. We challenge ourselves to create a workplace where our colleagues feel not only welcomed but feel they belong; where we not only embrace diverse perspectives and opinions but seek them out; and where we ask not how a colleague fits our culture, but what they add to it.

Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

#MMAMW

#MMACampus

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