Administrative Support Associate

4 days ago


Virginia Beach, Virginia, United States Virginia Beach Public School Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Support Associate to join our team at Virginia Beach Public School.

About the Role:

This full-time position will provide secretarial support within a department in central administration, giving general secretarial assistance with a considerable amount of public contact.

Key Responsibilities:

  • Type general correspondence, memorandum, reports, schedules, contracts, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction.
  • Serve as receptionist; answer telephone, provide information, take and dispatch messages.
  • Interview visitors and refer to proper authority for disposition.
  • Respond to inquiries about programs, qualifications, test requirements, procedures and policies.
  • Maintain appointment calendar, schedule appointments and meetings.
  • Check and review a variety of data for accuracy, completeness and conformance to established standards and procedures.
  • Collect and prepare data for records and reports.
  • Perform minor accounting type functions.
  • Maintain computerized records and generates appropriate reports.
  • Process work orders.
  • Make arithmetical calculations; requisitions supplies and materials for department.
  • Process personnel forms and payroll records.
  • Receive, sort and process mail.
  • Process vandalism, accident and workers' compensation forms.
  • Operate standard office, word processing and data processing equipment.
  • Maintain confidential information.
  • Perform related work as required.

Requirements:

  • High school diploma or equivalent.
  • Considerable secretarial experience.

Salary and Benefits:

The estimated salary for this position is between $19.47 and $28.40 per hour, based on the location and the level of experience.

Virginia Beach Public School offers a range of benefits, including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Working Environment:

This role requires frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking, standing, bending, stooping, balancing, and crouching may be required. The ability to lift up to 20 pounds occasionally is also necessary.

How to Apply:

To apply for this position, please visit our website and submit your application along with a current detailed resume.



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