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Employee Benefits Coordinator
2 months ago
Full Time
Position Overview:
The role involves supporting and managing employee benefit programs designed to attract, retain, and motivate staff. This includes overseeing leave administration and payroll processes for employees on leave.
Educational Requirements:
A Bachelor's degree in human resource management or a closely related discipline, or equivalent professional experience in lieu of a degree.
Certifications:
Preferred certifications include CBP or CEBS.
Experience:
A minimum of 3 years of experience in benefits administration.
Skills and Competencies:
- Proven ability to maintain confidentiality.
- Familiarity with human resources policies, procedures, and employment laws.
- Strong customer service skills with a focus on tact and diplomacy in interactions with staff and management.
- Excellent interpersonal, written, and verbal communication abilities.
- Capability to organize and prioritize tasks effectively, ensuring timely completion of projects.
- Attention to detail, particularly in the analysis of numerical data.
- Willingness to travel occasionally.
Key Responsibilities:
- Administer and support employee benefit programs, including medical, dental, vision, flexible spending accounts (FSAs), Health Savings Accounts (HSAs), life insurance, disability insurance, retirement plans, leave programs, wellness initiatives, and other voluntary benefits.
- Collaborate with employees and management on FMLA and other leave of absence matters, including long-term disability processing and approvals.- Manage timekeeping for employees on leave of absence.
- Assist in the coordination and execution of annual plan renewals and enrollments, including updating benefit materials, scheduling enrollment meetings, and resolving post-enrollment issues. - Conduct open enrollment and benefits meetings as required across various departments.- Ensure compliance with regulatory requirements and propose new processes, procedures, or audits for the benefits department.
- Enter, review, and validate benefit selections in the Human Resources Information System (HRIS).- Generate ad hoc reports utilizing HRIS and other resources.
- Aid in the development, review, and distribution of summary plan descriptions and documents, ensuring timely dissemination.- Assist with retirement plan disbursements and enrollment for matching/retirement plans.
- Liaise with external vendors regarding employee benefits, making recommendations and adjustments as necessary.- Participate in special projects as assigned.
Decision-Making Authority:
Ability to perform non-routine procedures under general supervision.
Collaborative Relationships:
Engage with internal and external stakeholders, frequently interacting with individuals at the director level or higher.
Additional Information:
This document outlines the essential functions of the position and the physical demands necessary to perform the job effectively.
This summary of essential functions and physical demands is not exhaustive and does not preclude the assignment of additional duties.
