Administrative Support Specialist

1 week ago


Salina, Kansas, United States Merry Maids of Salina Full time
Job Overview

Benefits:

  • Performance-based bonuses
  • Company vehicle
  • Complimentary snacks and meals
  • Provided uniforms

Position Summary:
As an Administrative Support Specialist, you will play a vital role in ensuring smooth operations within our organization. Your responsibilities will encompass a variety of administrative tasks, including data management, system updates, and payroll processing. You will be the point of contact for customer appointments and will assist in maintaining schedules with updated client information.


Key Responsibilities:

  1. Execute daily closing procedures by entering data related to time spent at client locations, tracking mileage, updating customer records, and submitting payroll weekly.
  2. Maintain and organize schedules with new client details and ensure team members are informed of daily appointments and routes.
  3. Coordinate sales proposals and generate additional revenue through supplementary services such as appliance cleaning and laundry services.
  4. Support the onboarding process for new hires, including paperwork, orientation, and training.
  5. Assist in ensuring HR compliance within the branch, including maintaining employee files, I-9 documentation, bulletin board updates, payroll management, and annual safety training.
  6. Handle incoming calls and direct them to the appropriate personnel.
  7. Verify customer appointments and prepare necessary materials for the following day.
  8. Occasionally run errands for supplies or management needs.
  9. May perform cleaning duties as needed, either as part of a team or independently.

Education and Experience Requirements:

  • High school diploma or GED with a minimum of two years of customer service experience.

Knowledge, Skills, and Abilities:

  • Strong organizational and time management skills.
  • Effective verbal and written communication abilities.
  • Dependable and adaptable in a fast-paced work environment.
  • Capability to travel to client locations as required.
  • Ability to recognize and differentiate various cleaning products.
  • Understanding of cleaning product usage and instructions.
  • Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).

Disclaimer:
The information provided is intended to outline the general nature and level of work performed by associates in this role. It is not an exhaustive list of all responsibilities, duties, and skills required. Employees may be asked to perform tasks outside of their usual responsibilities as necessary.

This is a part-time position, with hours ranging from 20 to 30 per week, and compensation starting at $10 per hour, with opportunities for raises based on performance. A clean driving record is required for the use of a company vehicle for work-related tasks. Background checks and drug screenings are mandatory.



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