Surgical Office Manager

20 hours ago


Fernandina Beach, Florida, United States North Florida Surgeons Full time
Job Title: Surgical Office Manager

We are seeking a highly organized and detail-oriented Surgical Office Manager to join our team at North Florida Surgeons. The successful candidate will be responsible for ensuring the smooth operation of our office, providing exceptional support to our employees, and maintaining a pleasant work environment.

Key Responsibilities:
  • Coordinate administrative duties and office procedures to ensure high levels of organizational effectiveness, communication, and safety.
  • Manage office supplies, equipment, and maintenance to ensure a well-organized and efficient work environment.
  • Provide general administrative support to employees, including scheduling meetings, appointments, and maintaining office policies.
  • Oversee employee time sheets and ensure accurate and timely reporting.
  • Partner with HR to update and maintain office policies as necessary.
  • Coordinate with IT department on all office equipment and ensure that all items are invoiced and paid on time.
  • Manage contract and price negotiations with office vendors, service providers, and office lease.
  • Manage office General and Administrative budget, ensure accurate and timely reporting.
  • Provide conflict resolution strategies amongst employees and address employee queries regarding office management issues.
  • Liaise with facility management vendors, including cleaning, catering, and security services.
  • Plan in-house or off-site activities, like parties, celebrations, and conferences.
Requirements:
  • Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
  • Knowledge of office administrator responsibilities, systems, and procedures.
  • Proficiency in EMR and MS Office (MS Excel and MS Outlook, in particular).
  • Hands-on experience with office machines (e.g., fax machines and printers).
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills in a fast-paced environment.
  • A creative mind with an ability to suggest improvements.
  • College or equivalent degree; additional qualification as an administrative assistant or Secretary will be a plus.
  • Required 2-3 years' experience in a busy Healthcare setting.


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