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Compliance Administrative Analyst

2 months ago

Erie, Pennsylvania, United States MCPc Full time
Company Overview

MCPC is a worldwide leader in endpoint management, dedicated to enhancing performance, security, and sustainability for our clients. Our mission is guided by a clear purpose, strategic vision, and core values that shape our operations. We offer a diverse array of services, including Managed Security, Technology Logistics, IT Talent Solutions, and IT Asset Management and Disposition. Recognized consistently as a top employer, we take pride in our exceptional employee retention rates that surpass national averages. Our commitment to Diversity and Inclusion, along with our Early Talent Program, ensures opportunities for individuals across all educational backgrounds. Furthermore, we actively contribute to our communities through various initiatives, including The Foundry, established by our Founder/Chairman, Michael Trebilcock.

Core Values:

Integrity

Understanding our clients' needs by applying the right combination of people, processes, and technology to achieve optimal outcomes.

Excellence

Customizing our services to meet each client's unique requirements while maintaining stringent quality control that is both accountable and predictable.

Collaboration

Valuing the distinct contributions of every team member by fostering communication, active listening, and teamwork in all our endeavors.

Growth

MCPC provides employees with numerous opportunities to develop their skills and advance their careers. In 2022, 67 Associates were promoted, representing 20% of our workforce.

Innovation

MCPC leads the way in new methodologies for technology management by measuring and demonstrating the value of our services.

Community Engagement

We partner with organizations that address educational, cultural, and social needs, enhancing career development and recreational opportunities in the communities we serve.

Benefits & Recognition:
  • 401k matching and ROTH option
  • Company-sponsored events (picnics, cookouts, and volunteer opportunities)
  • Comprehensive Medical, Dental, and Vision packages
  • Paid Holidays and Paid Time Off
  • Career development and advancement opportunities
Position Overview

The primary objective of this role is to ensure that client sourcing activities comply with various regulations and certifications (such as REACH, CTPAT, HTS, CM, BCP, RR, COO, IMO, among others) and adhere to client processes. MCPC resources will assist in gathering the necessary supplier responses to confirm compliance with these regulations and requirements. This includes verifying accurate supplier contact details, addressing any inquiries from suppliers, reviewing and approving supplier responses for compliance, and reaching out to suppliers who have not responded. It is essential to communicate with the Sourcing Compliance Leader regarding any supplier responses that necessitate escalation to Legal Compliance.

Key Responsibilities

1. Collect part lists and supplier information for each survey outlined in the compliance requirements.

2. Scrutinize lists for accuracy and completeness, ensuring correct email addresses and part details.

3. Follow up with non-responsive suppliers via phone and email.

4. Upload lists into the Sourcing Compliance tool using Excel templates or ERP Import systems.

5. Create and distribute surveys (via email) to suppliers for each listed requirement and any additional regulations that may arise.

6. Monitor responses to each survey, addressing supplier questions or concerns, and uploading documentation provided by suppliers.

7. If a supplier cannot confirm compliance, escalate the issue according to established procedures.

8. Verify HTS Codes by collaborating with suppliers to obtain necessary information for HTS code assignments, running reports, and entering data into third-party systems.

9. Correct COO data by entering accurate information into the ERP system.

10. Engage in additional projects or assignments as directed by the Compliance Leader.

11. Conduct Legal Entity Verifications during the onboarding process using the ERP tool.

Qualifications

1. Proficient in computer skills, including Excel, Word, and Access.

2. Excellent verbal and written communication abilities.

3. Demonstrated skills in prioritization and problem-solving.

4. Ability to work independently and manage multiple tasks in a fast-paced environment.

5. Minimum of 2 years of experience in a procurement or supply chain administrative role.

6. Advanced proficiency in Microsoft Office programs, particularly MS Excel, with at least 2 years of demonstrated experience.

7. Effective and professional communication skills with both internal teams and suppliers.

Additional Information

This job description does not encompass all duties that may be assigned to the employee in this position. Employees are expected to follow any other job-related instructions and perform additional tasks as requested by their supervisor.