Medical Office Coordinator
4 days ago
We are seeking a highly skilled Medical Receptionist to provide administrative support to our outpatient care team in Rhinebeck, NY.
Key Responsibilities:
- Provide administrative support to the Nurse Manager, Doctors, and team members.
- Answer and direct phone calls.
- Organize and schedule meetings and appointments.
- Maintain contact lists.
- Produce and distribute correspondence, memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies.
- Perform clerical and office support duties, including:
- Managing incoming phone calls by screening and/or directing calls to the appropriate party.
- Filing and maintaining records.
- Receiving, greeting, and directing guests and customers, in person or via telephone.
- Managing multiple calendars, coordinating and scheduling meetings and conference calls within the department, interdepartmentally, and/or with external parties.
- Preparing, editing, and keeping detailed logs of correspondence, reports, contracts, and presentations.
- Utilizing technology, including specialized software as applicable, to maximize productivity.
- Performing word processing, creating Excel spreadsheets, and PowerPoint presentations, and preparing reports.
- Developing and maintaining electronic files as necessary.
- Anticipating and preparing materials needed by the team for meetings, correspondence, appointments, etc., that may include privileged and confidential information.
- Prioritizing and managing multiple projects simultaneously, soliciting, researching, and compiling supporting materials for projects, and following through on issues in a timely manner.
Requirements:
- Medical administrative support experience.
- Medical office experience.
- Computer skills.
- Patient service experience.
- Office experience.
- Clerical experience.
- Front desk operations experience.
- Knowledge of medical records management.
- Proficiency in Microsoft Office applications.
- Strong customer service skills.
- Experience in outpatient settings.
- Familiarity with Microsoft Excel and PowerPoint.
Benefits:
- 401(k) plan.
- Dental insurance.
- Health insurance.
- Tuition reimbursement.
- Vision insurance.
Work Schedule:
- 8 hour shift.
- Day shift.
- Monday to Friday.
Education:
- High school or equivalent (Preferred).
Experience:
- Medical receptionist: 1 year (Preferred).
Work Location:
In person.
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