Project Coordinator

4 weeks ago

US United States Actalent Full time
Job Title: Project Coordinator

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at Actalent. As a Project Coordinator, you will play a critical role in supporting our Construction Project Management Team, clients, general contractors, and key subcontractors.

Responsibilities:
  • Complete and distribute subcontracts, secure proper paperwork, and verify subcontractors are in good standing with vendor compliance before starting work.
  • Process and manage electronic copies of project-related documents, including contracts, subcontracts, purchase orders, change orders, RFIs, meeting minutes, and close-out documentation.
  • Provide support for the project team and ensure all documentation requested is received from subcontractors/suppliers for each ongoing project.
  • Document and track potential change orders; document approved change orders; file electronically and distribute to appropriate team members.
  • Secure and compile electronic close-out documents.
  • Handle accounting tasks of projects, including computer entry of invoices in accounting & job cost systems.
  • Sort, prioritize, and distribute incoming and outgoing materials.
  • Manage the setup of projects in appropriate software for daily reporting logs and building drawings.
  • Manage RFIs and other documents as the Project Manager requests.
  • Assist with soliciting pricing for change orders as required.
  • Assist with the permitting process as required.
Qualifications:
  • 2 years minimum of experience working as a coordinator/admin or any other related field.
  • 2 years of experience in a construction setting - commercial construction preferred.
  • Proven experience with RFIs, RFPs, RFQs, submittals, commercial projects, change orders, purchase orders, billing, meeting preparation, and working with general contractors.
  • Strong understanding of construction processes, safety regulations, and quality standards.
  • Strong problem-solving skills, with the ability to identify potential issues and implement effective solutions.
  • Excellent communication skills, with the ability to clearly communicate project details to clients, team members, and stakeholders.
  • Proficiency in Microsoft Office Suite and Construction Software's.
  • Ability to work well under pressure and meet tight deadlines.
Why Work Here:
  • Family Company owned Company that has become regarded as one of the best mechanical contractors in the Midwest.
  • 100% Paid Healthcare.
  • 401 K Match.
  • PTO/Sick Days/Holiday's.
  • PAY- $23.00- $30.00 Per Hour - Depending on experience.

About Actalent:

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation, and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion:

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent.
  • Maintaining an inclusive environment through persistent self-reflection.
  • Building a culture of care, engagement, and recognition with clear outcomes.
  • Ensuring growth opportunities for our people.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ) for other accommodation options.

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