Construction Document Control Specialist

3 weeks ago

Philadelphia, Pennsylvania, United States Succession Planning for Railroads Investing in the Next Generation (SPRING) Full time
Job Description

We are seeking a skilled Document Control Coordinator to join our team at Succession Planning for Railroads Investing in the Next Generation (SPRING). The ideal candidate will be responsible for operating various document reproduction equipment and maintaining document storage files for originals and/or revisions.

Key Responsibilities:
  • Ensure the correct sequential processing of project drawings, documents, and submittals using an approved project transmittal process.
  • Utilize the project-approved document repository and/or document management system to ensure version and revision control of documents.
  • Segregate obsolete or superseded documents, whether in electronic format or hard copy.
  • Assist the Project Manager, Project Engineer, and Superintendent(s) in ensuring that only the latest revisions of documents and/or drawings necessary for project construction, installation, or testing are released to the field.
  • Notify the Project Manager, Project Engineer, and Superintendent(s) when a newer version of a drawing or document has been released and capture all obsolete or superseded documents from the field and properly secure them in an access-controlled lock-and-key area.
  • Ensure the control of documents/drawing stamps, stamp maintenance, and cleaning, and ensure that documents and drawings are stamped with the correct disposition when required.
  • Read and understand drawing border information, border blocks, professional engineer stamps, and know the stamp locations.
  • Ensure drawings contain the correct data and revision necessary for document version control.
  • Operate reproduction equipment such as blueprint, high-speed copiers, etc., to produce legible copies.
  • Receive electronic or hard copy product or service bulletins and maintain the revision control of the product/service bulletins.
  • Ensure the Project Manager, Project Engineer, and Superintendent(s) are made aware of received product and/or services bulletins.
  • May operate other equipment, such as padding machines, binding, folding machines, paper cutters, to produce document packages per instruction for the requestor.
  • Maintain/file reproduced document originals/revisions for easy retrieval.
  • May type various department forms, i.e., document transmittals.
  • May assist in the distribution of completed reproduction work.
  • Perform routine adjustments and surface cleaning of machines to ensure proper working condition. Notify supervisor and/or equipment manufacturer when repairs are required.
  • Perform additional assignments per supervisor's direction.
  • Regular and consistent engagement, participation, and promotion of our Culture and its essential behaviors are a requirement for this position.
  • Regular and predictable attendance and punctuality are a requirement for this position.
Requirements:
  • High school diploma or equivalent.
  • Excellent verbal and written communication skills required.
  • Excellent organizational skills.
  • Good time management skills.
  • Excellent attention to detail.
  • Must be proficient in MS Word, Excel, and related Microsoft products.
  • General knowledge of office procedures preferred.
  • Ability to multi-task.
Pre-Employment Requirements:
  • Subject to pre-employment background check and motor vehicle report review.
  • Subject to pre-employment physical, medical evaluation, and drug screen.
  • Successfully complete and maintain any required safety certification and testing on an annual basis.
Physical Requirements:
  • Work primarily in an office environment.
  • Frequently sits for extended periods of time.
  • Frequently use a computer keyboard and office-related equipment.
  • Requires occasional standing, walking, lifting, stooping, or bending.
  • Must successfully pass color/vision examinations as required by the position.
  • Must be able to hear and distinguish auditory signals as required by the position.
Safety:
  • We are nationally recognized for our excellent corporate safety record, which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.
Benefits:
  • We offer a robust benefits package, including medical and dental coverage. The plans are specific to projects and locations.

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