Travel Coordinator

2 weeks ago

Washington DC USA, United States ZEMITEK LLC Full time
Job Title: Travel Coordinator

Join ZemiTek LLC, a leading provider of innovative solutions, as a Travel Coordinator. In this role, you will provide executive-level support to the Administrator or Deputy Administrator on complex trip planning needs and logistical support for domestic and international travel.

Responsibilities:
  • Exercise political judgment and discretion to produce successful trips, liaising with field staff at missions and local groups to accomplish the goals of the trip and adjusting itineraries accordingly.
  • Assist in preparing trip planning meetings and travel advance spreadsheets.
  • Develop draft itineraries in coordination with the Front Office Scheduling team, bureaus, and independent offices, and missions to organize logistics.
  • Maintain long- and short-term travel schedules, organize and track logistical expenses for trips, and coordinate with senior-level managers and bureau and independent office personnel in conducting all phases of trip planning.
  • Create and amend authorizations, reconcile vouchers for all Front Office travelers and delegation members as necessary, and update and prepare agendas.
  • Arrange ground transportation and accommodation reservations, initiate country clearances, and facilitate required training for international travel.
  • Assist the Front Office Travel Team with ad-hoc administrative tasks in the trip planning process.
  • Coordinate in-country logistics with Missions abroad, U.S. Embassy personnel, and Regional Security Officers.
Qualifications:
  • High School Diploma with eight (8) years of relevant experience or a Bachelor's Degree with four (4) years of relevant experience.
  • Proficiency in the use of Google Applications, E2 Travel Management System, and the Microsoft Office Suite (Excel, PowerPoint, Word).
  • Knowledge of federal travel regulations and official travel policies.
  • Ability to work in a fast-paced environment with competing and shifting priorities.
  • Ability to handle multiple competing priorities at once in constantly changing environments and remain calm under pressure.
  • Ability to work across teams and be a team player.
  • Ability to efficiently multitask and prioritize workload accordingly.
  • Ability to establish and maintain effective working relationships and interact with people at all management and support levels.
  • Demonstrated experience in scheduling for high-level executives and coordinating multi-destination international and domestic trips.
  • Demonstrated skill in advancing and strategic planning for official travel, which includes a delegation of high-level travelers.
  • U.S. citizen eligible to obtain a Secret level security clearance.
What We Offer:

ZemiTek LLC offers a competitive compensation package, including health and wellness programs, income protection, paid personal, parental, and medical leave, retirement plans with employer match, and immediate vesting.

We are an equal opportunity employer and are committed to the full inclusion of all qualified individuals. We ensure that persons with disabilities are provided reasonable accommodations.

ZemiTek LLC is committed to diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings.

  • Executive Travel Coordinator

    3 weeks ago

    Washington, DC , USA, United States ZEMITEK LLC Full time

    Job DescriptionJob Title: Executive Travel CoordinatorJob Summary:ZemiTek LLC is seeking an experienced Executive Travel Coordinator to provide high-level support to the Administrator or Deputy Administrator on complex trip planning needs and logistical support for domestic and international travel.Key Responsibilities:Exercise political judgment and...

  • Travel Coordinator/Program Assistant

    2 days ago

    Washington, DC , USA, United States Bering Straits Native Corporation Full time

    Job Title: Travel Coordinator/Program AssistantBering Straits Native Corporation is seeking a highly organized and detail-oriented Travel Coordinator/Program Assistant to support the Department of State (DOS). The successful candidate will be responsible for coordinating travel arrangements for DOS student interns, processing travel authorizations, and...

  • Travel Coordinator

    3 weeks ago

    Washington, DC , USA, United States Broadcast Management Group Inc Full time

    Job DescriptionBroadcast Management Group Inc is seeking a highly organized and detail-oriented Accounting Specialist/Bookkeeper to join our team. As a key member of our accounting department, you will be responsible for managing our day-to-day travel booking and expenses, reconciling production budgets, and providing administrative support to our team.Key...

  • Program Coordinator

    3 weeks ago

    Washington, DC, USA, United States National Academies of Sciences, Engineering and Medicine Full time

    Job Summary:The National Academies of Sciences, Engineering, and Medicine seek a highly motivated Program Coordinator to provide administrative and clerical support to the Climate Crossroads initiative.Key Responsibilities:Administrative Support: Provides routine clerical and administrative support, assisting in the daily execution of assigned programs or...

  • Program Coordinator

    2 days ago

    Washington, DC, USA, United States Eurasia Foundation Full time

    Job Title: Program AssistantJob SummaryThe Eurasia Foundation is seeking a highly organized and detail-oriented Program Assistant to support the Civic Engagement and Leadership department. The successful candidate will provide administrative support to help coordinate fellowships and exchanges for participants of programs under the CEL department.Key...

  • Marketing Coordinator

    1 week ago

    Washington, DC, USA, United States Stream Realty Full time

    Job Title: Marketing & Brokerage CoordinatorStream Realty Partners is seeking a highly organized and detail-oriented Marketing & Brokerage Coordinator to join our team. As a key member of our marketing and brokerage team, you will be responsible for coordinating marketing efforts, managing property updates, and providing administrative support to our...

  • Senior Administrative Coordinator

    3 weeks ago

    Washington, DC, USA, United States National Academies of Sciences, Engineering and Medicine Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Senior Administrative Coordinator to join our team at the National Academies of Sciences, Engineering, and Medicine. The successful candidate will provide administrative support to our two boards, several standing committees, and other activities.Key Responsibilities:Administrative Support:...

  • Travel Consultant: Government On-Site Location

    3 weeks ago

    Washington, DC , USA, United States Omega World Travel Full time

    Job Summary:Omega World Travel is a leading provider of travel management services, dedicated to delivering exceptional experiences for our clients. We are seeking a highly skilled Travel Consultant to join our team at our prestigious government on-site location in Washington D.C.Key Responsibilities:Provide expert travel planning and coordination services...

  • Senior Administrative Coordinator

    3 weeks ago

    Washington, DC, USA, United States National Academies of Sciences, Engineering and Medicine Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Senior Administrative Coordinator to join our team at the National Academies of Sciences, Engineering, and Medicine. The successful candidate will provide administrative support to our two boards, several standing committees, and other activities.Key Responsibilities:Administrative Support:...

  • Executive Coordinator

    2 days ago

    Washington, DC, USA, United States Generation Hope Full time

    Job Title: Executive CoordinatorGeneration Hope is seeking an experienced Executive Coordinator to support the Chief Operating Officer (COO) in achieving organizational goals. This is a unique opportunity to join a dynamic team and contribute to the success of a mission-driven organization.Key Responsibilities:Provide administrative support to the COO,...

  • Travel Nurse ICU Position

    3 weeks ago

    Washington, DC , USA, United States Epic Travel Staffing Full time

    Job Opportunity: Epic Travel Staffing is seeking a skilled travel nurse to fill an ICU position in a prestigious healthcare facility.Job Summary: We are looking for a dedicated and experienced ICU travel nurse to provide high-quality patient care in a fast-paced environment.Responsibilities:Provide direct patient care in the ICU setting, including...

  • Senior Program Coordinator

    3 weeks ago

    Washington, DC, USA, United States National Academies of Sciences, Engineering and Medicine Full time

    Job Summary:We are seeking a highly organized and detail-oriented Senior Program Coordinator to join our team at the National Academies of Sciences, Engineering, and Medicine. The successful candidate will provide administrative support for assigned projects, coordinate logistical arrangements for meetings and events, and perform research activities.Key...

  • Administrative Coordinator

    6 hours ago

    Washington, DC , USA, United States Order Sons and Daughters of Italy in America Full time

    Administrative Professional Opportunity The Order Sons and Daughters of Italy in America (OSDIA) is seeking a highly organized and detail-oriented Administrative Professional to join our team. As an Administrative Professional, you will play a critical role in supporting the day-to-day operations of our organization, ensuring the smooth execution of our...

  • Travel Coordinator

    3 weeks ago

    Washington, United States Hedrick Travel Full time

    This is a remote position. Are you passionate about travel and eager to turn your wanderlust into a career We have an exciting opportunity for you to join our team as a Virtual Travel Coordinator! No prior experience is necessary as we provide comprehensive training certification and a professional website to get you started. Whether you prefer a...

  • Senior Clinical Research Coordinator

    2 days ago

    Washington, DC , USA, United States Topography Health Full time

    OverviewAt Topography Health, our Clinical Research Coordinators play a pivotal role in executing trials within physician practices. This exciting opportunity coordinates research in a dynamic environment, implementing new architecture and partnering with a best-in-class technology team.You will spearhead onsite efforts such as patient recruitment and...

  • Administrative Coordinator

    3 weeks ago

    Washington, DC, USA, United States DLR Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at DLR Group. As a key member of our office staff, you will be responsible for providing exceptional support to our team members and ensuring the smooth operation of our office.Key ResponsibilitiesFront Desk Support: Greet visitors and vendors,...

  • Operations Coordinator

    1 day ago

    Washington, DC, USA, United States New Ground Strategies Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented individual to join our team as an Operations Associate. This is a full-time position that will support our community outreach projects across the country.Key Responsibilities:Support field operations by coordinating travel arrangements, staff housing, and program suppliesWork with program...

  • Epic Cardiovascular ECLS Coordinator

    6 days ago

    Washington, DC , USA, United States Epic Cardiovascular Staffing Full time

    Epic Cardiovascular ECLS Coordinator Job DescriptionWe are seeking a highly skilled and experienced ECLS Coordinator to join our team at Epic Cardiovascular Staffing. As an ECLS Coordinator, you will play a critical role in the management of our ECLS Department, providing clinical and administrative guidance to our team.Key Responsibilities:Oversee policy...

  • Travel Coordinator

    3 weeks ago

    Washington, Washington, D.C., United States Hedrick Travel Full time

    Job DescriptionAbout Hedrick TravelHedrick Travel is a leading travel agency that offers comprehensive travel solutions to clients around the world. We are seeking a highly motivated and customer-focused Travel Coordinator to join our team.Key ResponsibilitiesClient SupportAssist clients in planning and booking their travel arrangements, ensuring a smooth...

  • Administrative Coordinator

    3 weeks ago

    Washington, DC , USA, United States Newmark ltd Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator - Brokerage Services to join our team at Newmark Ltd. This role will provide administrative support to a team of sales professionals, requiring a strong understanding of sales and marketing administrative and operational policies and procedures.Key ResponsibilitiesMaintain...