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Administrative Support Specialist

2 months ago

Baton Rouge, Louisiana, United States East Baton Rouge Parish School System Full time
Position Type:
CLERICAL/PROFESSIONAL SERVICES/School Clerk

Location:
Charles W. Keel Center

Job Title: Clerical Assistant/Clerk

Reports To: Immediate Supervisor

Prepared By: The Division of Human Resources

Salary Range: CLH03 to CLH05

$14.92/hr. to $24.52/hr.

Summary: The primary responsibility of a Clerical Assistant/Clerk is to perform intricate and significant clerical tasks while exercising judgment based on acquired knowledge and experience.

Essential Duties and Responsibilities:
  • Reviews incoming correspondence and organizes files and materials to aid in responses by supervisors.
  • Drafts and composes communications, necessitating familiarity with departmental operations and regulations, often without prior review.
  • Maintains mailing lists and oversees the distribution of circulars or announcements periodically.
  • Acts as a secretary to officials, making decisions based on established policies and procedures.
  • Maintains general office files, basic accounting records, and various other office documentation.
  • Provides assistance during official meetings, preparing data reports, forms, payrolls, specifications, and other materials from rough drafts or instructions.
  • Ensures adherence to procedures and maintains production standards.
  • Handles telephone inquiries or serves as the office receptionist, directing calls and visitors, and providing routine information to the public without interpreting laws or policies.
  • Maintains general office files, basic accounting records, and various other office documentation.
Other Duties:

Additional responsibilities as assigned that relate to the functions of the position.

Essential Functions/Qualifications/Requirements:

Education and Experience:

A high school diploma or equivalent is required, along with one year of clerical experience. The ability to comprehend and interpret written and verbal instructions is essential. Accurate and up-to-date record-keeping is necessary.

Work Environment Conditions:

The characteristics of the work environment described here are representative of those an employee may encounter while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Professional Conduct:

Employees are expected to uphold a high standard of professional conduct. Breaches of professional conduct include, but are not limited to, neglect of duty, dishonesty, engagement in actions contrary to organizational policy, unlawful activities, or any conduct that is seriously detrimental to the organization.

Technological Abilities:

To succeed in this role, an individual must be proficient in general computer use, email communication, and other job-specific equipment, software, and applications.

Note: New employees or current employees transitioning to a new position must use the designated verification website to confirm qualifying years of experience aligned with the job description. All new hires or current employees in new roles will initially receive zero years of experience until verification of prior experience is completed.