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Accounts Receivable Specialist

2 months ago

Clovis, California, United States Stardom Employment Consultants Full time
Job Summary

We are seeking a highly skilled and detail-oriented Accounts Receivable Clerk to join our finance team at Stardom Employment Consultants. The successful candidate will be responsible for managing and processing incoming payments, ensuring accuracy and maintaining up-to-date records of accounts receivable transactions.

Key Responsibilities:
  • Payment Processing: Accurately record incoming payments from customers via checks, electronic transfers, and credit card payments. Apply payments to corresponding invoices in the accounting system.
  • Invoicing: Generate and distribute accurate customer invoices based on sales or service delivery records. Ensure all invoices are sent out on time and in accordance with company policies.
  • Account Reconciliation: Regularly reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted. Resolve any discrepancies or issues related to payments.
  • Collections: Monitor outstanding balances and follow up with customers on overdue payments. Maintain communication with customers to ensure timely collection of receivables and minimize bad debt.
  • Reporting: Prepare and present regular reports on the status of accounts receivable, including aging reports, cash receipts, and collections forecasts.
  • Customer Communication: Serve as the primary point of contact for customers regarding billing inquiries, payment arrangements, and account discrepancies. Provide excellent customer service to maintain strong client relationships.
  • Record Maintenance: Maintain accurate and up-to-date customer files, including contracts, billing records, and correspondence related to accounts receivable.
  • Compliance: Ensure compliance with company policies and procedures as well as applicable accounting regulations. Assist with the preparation of audit schedules related to accounts receivable.
  • Process Improvement: Identify opportunities to enhance the accounts receivable process, including the implementation of new systems or automation to improve efficiency and accuracy.
Requirements:
  • Education: High school diploma or equivalent required. Associates or Bachelor's degree in Accounting, Finance, or a related field is preferred. Experience in agriculture, construction, or manufacturing industry is preferred.
  • Experience: Minimum of 2 years of experience in accounts receivable, billing, or a similar role.
  • Skills: Strong understanding of basic accounting principles and accounts receivable processes. Proficient in Microsoft Office Suite, especially Excel. Excellent communication, organizational, and analytical skills.
  • Attention to Detail: High level of accuracy in processing financial transactions and maintaining records.
  • Problem-Solving: Ability to identify and resolve discrepancies in a timely and effective manner.
  • Customer Service: Strong interpersonal skills with a focus on providing excellent customer service and maintaining positive client relationships.
  • Time Management: Ability to manage multiple tasks and deadlines in a fast-paced environment.
  • Team Player: Ability to work collaboratively with colleagues and other departments to achieve company goals.