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Administrative Coordinator

2 months ago

Reston, Virginia, United States GoCanvas Full time
Job Overview

Position Summary
We are in search of a proficient Administrative Coordinator to join our team in a hybrid capacity. This role will primarily support our executive leadership, particularly the CEO, in the daily operations of our organization. The successful candidate will engage in various administrative tasks, including calendar oversight, meeting organization, travel logistics, and stakeholder communication.

Key Responsibilities:

  • Facilitate and collaborate with leadership to organize events, activities, and schedules, encompassing team meetings, departmental gatherings, and one-on-one sessions.
  • Oversee project management tasks for initiatives across departments, which may involve creating presentations, conducting research, and executing internal projects.
  • Manage the CEO's schedule to prioritize meetings, deadlines, and other responsibilities effectively.
  • Coordinate meetings, including setting up conference calls, video conferences, and in-person gatherings, along with arranging travel accommodations.
  • Handle ongoing communication projects, maintaining a structured plan of key activities.
  • Monitor and respond to incoming communications through various channels.
  • Develop impactful communications, including presentation materials and talking points.
  • Organize logistics for special business events and personal initiatives.
  • Participate in executive meetings, documenting action items and strategies as necessary.
  • Maintain confidentiality and demonstrate integrity in managing sensitive information.

Qualifications:

  • A minimum of 2 years of experience in an administrative role.
  • Proficiency in schedule management and office coordination.
  • Familiarity with Google Suite, Microsoft Office applications, and project management tools.
  • Ability to adapt to changing priorities and demonstrate flexibility.
  • A collaborative approach to teamwork, with a readiness to assist where needed.
  • Strong communication skills and meticulous attention to detail.

Success Metrics:

  • Timely resolution of inquiries and issues.
  • Efficiently organized schedules.
  • Consistent meeting of deadlines.
  • High-quality work output reflecting attention to detail.

Company Culture:
We prioritize hiring individuals who align with our core values: Empathy, Customer Focus, Authenticity, Impact, Teamwork, and a Sense of Humor. We foster a remote-first environment that encourages innovation and creativity, allowing team members to thrive.

Benefits:

  • Unlimited vacation policy.
  • Comprehensive health insurance options.
  • 401(k) plan with employer matching.
  • Generous parental leave.