Accounting Manager

4 weeks ago

Étreux, Hauts-de-France, United States Committee for Public Counsel Services Full time
Job Title: Accounting Manager - Accounts Payable & Billing OperationsJob Summary:

The Committee for Public Counsel Services (CPCS) is seeking an experienced Accounting Manager to oversee the agency's accounts payable process for agency services, legal services, and court-related services. The successful candidate will be responsible for managing the timely operational payments for goods and services, providing regular supervision of Accounts Payable staff, and developing and implementing agency accounts payable policies and procedures.

Key Responsibilities:
  • Manage the agency's accounts payable process for all bills including agency services, private legal services, and court-related services for over 3,000 attorneys and over 2,000 expert vendors.
  • Manage the timely operational payments for goods and services.
  • Provide regular supervision of Accounts Payable Supervisor and Accounts Payable staff.
  • Develop and implement agency accounts payable policies and procedures.
  • Work directly with the Accounting Unit to ensure that funds for attorney and vendor payments are properly committed/encumbered by fiscal year and that funds are re-allocated/obligated as needed.
  • Oversee the documentation of existing processes and determine specifications and requirements for future financial and/or billing systems.
  • Develop standard and custom queries/reports for billing systems and create routine analysis and reporting responsibilities.
  • Communicate with vendors on billing issues and provide technical assistance to vendors and CPCS employees to ensure superior customer service and compliance with agency rules and regulations.
  • Support ongoing department initiatives, including moving to paperless, cross-training, standardized/routine reporting, and performance management.
  • Resolve all issues that concern the unit during the fiscal year, including the opening and closing of the state accounting system, MMARS, and other agency internal billing systems.
  • Prepare and disseminate information internally regarding payment statuses and processes, maintaining related electronic and hard copy files.
  • Partner with leaders throughout the agency, including the head of the Private Counsel Division, the General Counsel, and head of Audit and Oversight.
Requirements:
  • Bachelor's degree in Business Administration, Accounting, Finance, or similar field or an equivalent combination of relevant education, training, and experience.
  • Five years of experience in accounting and/or accounts payable experience and three years of experience managing/supervising.
  • Access to a personal computer with home internet access sufficient to work remotely.
Preferred Qualifications:
  • Proficiency with the state accounting system (MMARS), including reconciling accounts and managing accounts payable or similar accounting systems.
  • Advanced knowledge of Microsoft Office 2010+ with a strong emphasis on Excel, Access, and Outlook.
  • Three to five years of supervising, mentoring, or training experience.
  • Adapts easily to quickly learn and provide training on numerous agency billing systems.
  • Experience with custom/organization-built billing/platform systems.
  • Experience with legal billing systems preferred.
  • Experience with implementation of new billing/platform systems.
  • Ability to proactively identify solutions for process improvements and ability to implement effective solutions through the use of technology.
  • Ability to create, analyze, and interpret financial information and scenarios.
  • Knowledge and understanding of state finance law as well as payment and procurement regulations.
  • Good communication skills.
  • Ability to work independently and as part of a group.
Personal and Professional Attributes:
  • Personal and professional integrity.
  • Strong communication skills.
  • Strong analytical and decision-making skills.
  • Strong leadership and managerial skills.
  • Strong interpersonal skills.
  • High energy level.
  • Positive outlook.
  • Belief in strong customer service.
  • Professionalism and responsiveness.
Equal Employment Opportunity:

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies.

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