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Accounts Receivable Specialist
2 months ago
Accentuate Staffing is actively seeking a qualified AR/Staff Accountant for a prominent client. The AR/Staff Accountant will undertake a variety of financial responsibilities within the Finance Department, with a primary focus on the Accounts Receivable segment, which includes invoicing, cash applications, and collection efforts.
Key Responsibilities:
- Manage daily invoicing for dispatched shipments, ensuring accurate entry of invoices into vendor systems and timely communication with customers, including necessary documentation and freight calculations.
- Cash Application: Process payments received through various methods such as lockbox, ACH, or wire transfer, ensuring proper allocation to outstanding invoices. Collaborate with customers and utilize supplier portals to resolve payment discrepancies, and maintain organized records of daily cash receipts.
- Generate Manual Credit Memos and invoices as instructed, ensuring accurate data entry into the ERP system and linking to relevant invoices. Prepare a monthly report of credit memos for review.
- Conduct collection activities, including monitoring the aging of customer receivables, reaching out for payment on overdue accounts, and maintaining updated customer contact information in the ERP system. Provide timely statements and invoice copies to clients.
- Research and reconcile AR discrepancies by reviewing original invoices, purchase orders, and sales orders. Collaborate with Customer Service and Finance to identify discrepancies and determine appropriate actions.
- Utilize various software tools, including MS Excel, Word, Access, and the ERP system, to manage invoicing status and other related tasks.
- Assist with account reconciliation and compliance processes.
- Support both internal and external audit processes as required.
Qualifications:
- A Bachelor's degree in Accounting or Finance, or equivalent experience is preferred.
- 1-3 years of relevant accounting experience, particularly in AR and collections.
- Excellent written and verbal communication skills.
- Familiarity with large integrated ERP systems, such as LN.
- Proficient in advanced Microsoft Excel functions, including pivot tables and v-lookups.
