Administrative Support Specialist

3 days ago


Mendota Heights, Minnesota, United States DSB Rock Island Full time
About DSB Rock Island

We are a Top 25 Accounting firm in the Minneapolis/St. Paul business community, serving the needs of privately held businesses, their owners, management teams, and shareholders in Minnesota and across the United States.

Job Summary

The Administrative Assistant will play a key role in supporting the activities of our sales, tax, business services, and/or audit departments. If you possess excellent communication skills and are detail-oriented, organized, and able to manage multiple tasks effectively, we encourage you to apply.

Key Responsibilities
  • Provide administrative support to accountants, senior accountants, and partners.
  • Assist in managing calendars, scheduling appointments, and coordinating meetings.
  • Organize and maintain filing systems, both electronic and paper.
Client Support
  • Greet and assist clients in a professional manner.
  • Answer phones, direct calls, and respond to inquiries.
Document Preparation
  • Assist in collating tax returns, preparing reports, spreadsheets, presentations, and other documents.
  • Scanning, filing on electronic system.
  • Edit and proofread documents to ensure accuracy.
Office Operations
  • Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt.
  • Ensure the functionality of necessary office equipment.
Billing and Accounting
  • Assist with billing processes, prepare invoices and process payments.
  • Support the accounting team in preparing and maintaining financial records.
Qualifications
  • High School Diploma or equivalent; Associate or Bachelor's degree preferred.
  • 3-5 years of experience in an administrative role, preferably within an accounting firm.
  • Proficient in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
  • Adobe Acrobat experience.
Equal Opportunity Employer

DSB Rock Island is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.



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