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Business Support Associate
2 months ago
Aaa Restoration And Builders LLC is seeking a highly organized and detail-oriented Office Administrator to join our team. As the primary point of contact for office duties, you will be responsible for ensuring the smooth operation of our office and providing exceptional support to our employees, subcontractors, and customers.
Key Responsibilities- Administrative Support: Provide administrative assistance to our employees, including data entry, mailings, and equipment tracking.
- Office Operations: Coordinate office operations, including scheduling meetings, appointments, and errands.
- Communication: Serve as the primary point of contact for customers, subcontractors, and visitors, providing exceptional customer service and support.
- Financial Management: Process and complete data entry for each specific job, enter data into QuickBooks Pro, and ensure that all items are invoiced and paid on time.
- HR Support: Partner with HR to update payroll and maintain office policies as necessary.
- Office Maintenance: Maintain the office condition, arrange necessary repairs, and ensure that all office equipment is functioning properly.
- Experience: Proven experience as a construction Office Administrator, with a minimum of two years of experience.
- Skills: Proficiency in QuickBooks Pro, MS Office (MS Excel and MS Outlook), email scheduling tools, and excellent time management skills.
- Education: Bachelor's degree preferred, with a focus on business administration or a related field.
- Language: Bilingual in Spanish is a plus.
- Certifications: Notary ability to qualify as a notary.
