IT Vendor Management Specialist

2 weeks ago

Old Bethpage, New York, United States PSEG Full time
Job Summary

This position is a direct report to the Director IT Project Services. The successful candidate will support the management of the vendor portfolio consisting of multimillion-dollar contracts, including contract inventory maintenance, contract interpretation, contract development, negotiations, changes, modifications, renewals, vendor management, and enforcement of performance clauses.

The ideal candidate will perform analysis and provide recommendations to support the efficiency of future RFP planning and RFP processes. They will also support the manager in working with key stakeholders to ensure that their vendor requirements are met.

The role involves establishing and maintaining tracking systems and related records. The successful candidate will look to the future strategy and development of best practices to coordinate with and prepare the business for potential improvements and related savings. They may provide guidance and direction to one or support team members.

Key Responsibilities

• Handles contracts within IT vendor portfolio, including contract recordkeeping, maintenance, changes, modifications, renewals, etc.

• Provides documentation and information to support enforcement of performance clauses.

• Assists in the dispute management process, reviews consumption data, validates and approves invoices, reports on costs as requested.

• Updates and maintains detailed contract records and invoice tracking spreadsheets.

• Serves as coordinator for vendor contract enforcement, ensuring that inquiries and escalations are recorded, reported, addressed, and closed in a timely manner.

• Provides information and reports to support RFP planning and on-demand tasks, including departmental savings initiatives, audits or data requests.

• Assists in on-boarding new services / contracts following internal best practices.

• Performs complex analysis and delivers year-over-year cost avoidance and cost reduction opportunities through contract management process (invoice validations).

• Supports contract development process as needed.

Requirements

The successful candidate will have a BS/BA degree in Computer Science, Business, Finance or related field, and 7 or more years of work experience, preferably in a vendor management environment supporting major vendor technology contracts. They will also have demonstrated experience with financial management systems, account reconciliations and/or accounting functions, and Microsoft Office, including Word, PowerPoint, and other PC and accounting-related software and systems. Strong verbal and written communication skills, ability to build and maintain strong relationships with internal and external stakeholders, and strong analytical and organizational skills are also required. The ideal candidate will be detail oriented and exercise sound judgment, with strong business acumen, critical thinking and presentation skills. Expert Excel skills, including formulas, pivot tables, graphs, etc., and a strong understanding of general accounting practices are also necessary. Strong leadership skills and ability to work independently on technical issues are also required.

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