Executive Support Professional
1 day ago
This position is categorized as hybrid, requiring the successful candidate to report to our Mountain View, California location three times per week, at minimum or other frequency dictated by the business.
The Role:
We are seeking a highly skilled and organized Executive Administrative Assistant to provide comprehensive support to a VP and multiple Executives. The ideal candidate will possess exceptional problem-solving skills, adaptability, and the ability to work independently.
Your Responsibilities will include:
- Administrative Support: Provide comprehensive administrative support including managing calendars, scheduling meetings, coordinating travel arrangements, and managing expenses
- Technology Management: Acquire proficiency in GM technologies, but also embrace new technologies, programs, applications, and tools to enhance productivity, including Microsoft Office Suite
- Document Preparation: Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials are accurate, professional, and align with team standards
- Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism
- Team Coordination: Organize and facilitate team meetings, including preparing agendas, taking notes, and following up on action items
- Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.
- Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams
- Event Planning: Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly
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