Administrative Support Specialist

3 weeks ago


Philadelphia, Pennsylvania, United States ATRIUM DESIGN GROUP Full time
Job OverviewAtrium Design Group is a dynamic company that offers a range of services including architectural design, real estate development, and construction. We are seeking an Administrative Support Assistant to join our team.

We offer a competitive salary range of $40,000 - $60,000 per year, based on experience and qualifications. This is a full-time position with opportunities for career growth and professional development.

The successful candidate will have strong organizational skills, be able to work quickly and efficiently, and possess excellent communication skills. They will be responsible for managing office administration activities, maintaining office equipment and supplies, and maintaining an accurate filing system. They will also assist with accounting responsibilities, including preparing accounts payable checks, analyzing vendor accounts, and producing QuickBooks reports.

The ideal candidate will be highly organized, efficient, and detail-oriented. They will be able to multitask effectively, prioritize tasks, and meet deadlines. They will also be proficient in Microsoft Office and QuickBooks software. Responsibilities
  • Manage all office/administration activities (mail, phone, emails etc.)
  • Maintain office equipment & supplies
  • Maintain an orderly and accurate filing system
  • Communicate with L&I, and other City of Philadelphia municipals.
  • Prepare accounts payable checks
  • Analyze vendor accounts
  • Make deposits, as necessary
  • Produce QuickBooks Reports
  • Produce Excel Spreadsheets
Requirements
  • High school diploma or equivalent required
  • Associate's degree or higher preferred
  • Minimum 1-2 years of administrative experience
  • Excellent organizational and time management skills
  • Proficient in Microsoft Office and QuickBooks software


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