Business Operations Coordinator

1 month ago

Olympia, Washington, United States Washington State Department of Revenue Full time

About the Role

At the Washington State Department of Revenue, we are seeking a highly skilled and experienced Administrative Assistant 5 to join our team. The selected candidate will provide administrative support to the Division's leadership, ensuring the smooth operation of our Working Families Tax Credit division.

Key Responsibilities

  • Maintain the Assistant Director's complex calendar and demanding schedule.
  • Coordinate and/or participate in the scheduling of divisional meetings, trainings, and committees.
  • Supervise the division's Administrative Assistant 3, overseeing, directing, and supporting their various administrative functions, including travel and purchasing.
  • Support the program's outreach efforts, which may include coordinating outreach events and organizing committee meetings and external stakeholder engagements.
  • Monitor all aspects of division's budget.
  • Prepare and edit briefings and correspondence for internal and external communications.
  • Undergo training to properly collect data, create graphics, and update existing dashboards.
  • Counsel and advise managers and employees on personnel actions.
  • Coordinate the division's recruitment and hiring activities.
  • Represent the division on various agency committees.
  • Communicate agency level decisions and monitor implementation.

About You

We are looking for candidates who have the following:

  • One year of experience as an Administrative Assistant 4
  • OR Two years of experience as an Administrative Assistant 3
  • OR A Bachelor's degree in business administration, public administration or closely related field AND three year of administrative experience

Note - Additional qualifying experience may substitute for education on a year-for-year basis.

Preferred Qualifications

Exceptional and speedy editing skills (grammar and spelling), business writing skills, ability to create, schedule and manage presentations, meetings and events with a virtual platform, ability to summarize information using plain talk techniques, knowledge and experience in project management or organizational development, knowledge of quality control techniques and performance measures, knowledge of state government organization and administrative procedures.

This position functions within a fast-paced, complex environment where interpersonal and self-management skills and communication are essential.

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