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Project Support Coordinator

2 months ago

Columbus Georgia, United States Brasfield & Gorrie, LLC Full time

Key Responsibilities:
The Project Support Coordinator plays a crucial role in delivering administrative assistance to the project teams.

Essential Duties include, but are not limited to:


Providing daily administrative support for project management teams, which encompasses tasks such as sorting correspondence, preparing and sending communications, coordinating catering and meeting spaces, and managing business card orders.

Preparing expense reports and arranging travel through Concur Travel and Expense for project teams.

Assisting the Project Manager or project accountant in establishing projects within Project Data Management (PDM) software.

Facilitating electronic job initiation processes.

Supporting the acquisition of necessary insurance, permits, licenses, and jobsite mobilization.

Ensuring that a Notice of Commencement is properly filed.

Creating and maintaining all electronic project documentation.

Drafting, distributing, and executing contracts, purchase orders, and other contractual documents within project management systems and DocuSign.

Assisting the project team in the development and management of construction documents, including drawings, specification logs, and Requests for Information (RFIs).

Helping the project team manage the submittal process.

Overseeing the subcontractor documentation process, ensuring all required licenses and safety documents are collected, approved, saved, and distributed.

Assisting the project team with SDP enrollment, information collection, and bond issuance (if required by the SDP department).

Supporting the project management team in the change order management process.

Assisting with tracking material status on subcontracts and purchase orders by creating logs and coordinating delivery schedules.

Receiving, tracking, and coordinating with accounting on Sales & Use Tax matters.

Acting as a liaison between various departments (such as JSA's, accounting, document coordinators, etc.) and the project team to address project requirements.

Assisting with the subcontractor payment application process, including reviewing pay applications and lien waivers, coding, and distributing for approval.

Reviewing and coding overhead, material, and miscellaneous project invoices for final review and approval by the Project Manager.

Researching the status of pay applications and invoices in JD Edwards.

Assisting in the preparation and distribution of owner billing.

Preparing, distributing, and managing closeout documentation as required by contract.

Verifying that all electronic project files are complete and ready for archival.

Assisting in the distribution of final job reports.

Entering employee time into the JD Edwards system.

Qualifications:

Bachelor's degree is preferred.

A minimum of one year of experience in an office setting.

Strong verbal and written communication skills are essential.

Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

Familiarity with Bluebeam is highly preferred.

A willingness to learn new software applications and systems.

Excellent customer service skills are a must.

A positive attitude and a proven ability to work independently and as part of a team.

Detail-oriented with the capacity to identify discrepancies.

Ability to thrive in a fast-paced environment and manage multiple tasks with competing deadlines.

Ability to maintain confidentiality is crucial.

Notary certification may be required in applicable counties.