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Project Coordinator Associate

2 months ago

Houston, Texas, United States Pieper Houston Electric Full time
Job Overview

Project Manager Assistant

  • 100% Employee-Owned: Become more than just an employee; take part in ownership and contribute to the success you help create.
  • Family Culture: Experience a supportive and warm environment that values every team member like family.
  • Career Growth: Enhance your career aspirations with opportunities for professional development and advancement.
  • Team Synergy: Collaborate with a talented and diverse group of individuals committed to excellence.

Position Summary:

Are you ready to advance your career? We are looking for a highly organized and detail-oriented Project Assistant to join our organization. The ideal candidate will be responsible for effectively managing drawing-related tasks, ensuring precise documentation, and providing administrative support for various project management functions. This role necessitates proficiency in drawing management software, a keen eye for detail, and strong administrative capabilities. If you are passionate about career advancement and thrive in a dynamic environment, this position is for you.

Key Responsibilities:
Responsibilities may include, but are not limited to:

  • Utilize project management software to establish new projects, ensuring accurate and organized project folders for the project management team.
  • Maintain precise and up-to-date project documentation, including contracts, permits, and drawings.
  • Upload drawing revisions, submittals, and specifications to relevant platforms, ensuring accessibility for project stakeholders.
  • Create, print, and distribute panel schedules for each project.
  • Export project budgets for review and analysis.
  • Prepare and send RFIs, Submittals, Vendor Agreements, Subcontracts, and Purchase Orders, ensuring accuracy and timely distribution.
  • Obtain permits for projects and schedule inspections as necessary.
  • Coordinate locates and ensure compliance with regulatory requirements.
  • Request Certificates of Insurance (COIs) and W9s from vendors and subcontractors.
  • Set up employees on the project tracking system.
  • Process close-out documents for completed projects.
  • Draft tax-exempt forms as needed for project-related transactions.
  • Support on-demand projects/jobs as required.

Qualifications:

  • Previous experience in a project assistant or similar role within the construction or electrical industry is preferred.
  • Proficiency in drawing management software such as Studio/Bluebeam & Autodesk.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficient in project management tools and software.
  • Basic understanding of electrical systems and construction processes is advantageous.
  • Strong analytical skills with the ability to interpret and present financial data effectively.
  • Detail-oriented with exceptional organizational and time-management skills.
  • Effective communication skills to collaborate with project teams and stakeholders.

Environmental / Working Conditions:

  • Prolonged periods of sitting at a desk and working on a computer.

Benefits:

  • Medical, Dental & Vision Insurance
  • Telemedicine through Teladoc
  • Tax preferred spending accounts for health care
  • Life, Accident & Disability Insurance
  • 401k and Employee Stock Ownership Plan (ESOP – 100% Employee Owned)
  • Tuition Reimbursement
  • Wellness Program
  • Employee Assistance Program

EEO Statement:

Pieper provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.