Executive Administrative Assistant
3 weeks ago
We are seeking a highly skilled and organized Executive Administrative Assistant to provide administrative support to the Vice Rector at St. Charles Borromeo Seminary. The successful candidate will be responsible for performing a variety of administrative tasks, including coordinating admissions, managing the master calendar, and providing support to the Vice Rector on special projects.
Key Responsibilities- Coordinate the admissions process, including reviewing applications, updating databases, and providing reports to the Rector and other clergy and staff.
- Manage the master calendar, ensuring that the appropriate number of class dates are provided for each semester.
- Provide administrative support to the Vice Rector, including preparing agreements of service, scheduling faculty annual reviews, and coordinating special projects.
- Assist in budget planning and ensure timely coding of invoices and processing to the Finance Office.
- Provide support to the Vice Rector in his work as Guest Master for visiting clergy and discernment groups.
- College degree preferred or demonstrated proficiency with secretarial responsibilities and the communication arts.
- Proficient in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint, and Publisher.
- Excellent interpersonal, verbal, and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to multi-task and work independently with a high degree of confidentiality.
St. Charles Borromeo Seminary is the oldest Catholic institution of higher learning in the Archdiocese of Philadelphia. Our mission is to form priests to be shepherds after the heart of Jesus Christ, and permanent deacons, religious, and lay men and women for various forms of ministry, service, and discipleship.
We are an equal opportunity employer and welcome applications from diverse candidates.
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