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Event Coordinator

2 months ago

West Palm Beach, Florida, United States U.S. Polo Assn. (USPA Global) Full time
About the Role

The Event Coordinator will provide administrative support to the global broadcast and events team at USPA Global, a subsidiary of the United States Polo Association (USPA). This role will be responsible for supporting projects that impact the strategic direction of USPA Global, including administrative and inventory-based work that supports global events and other projects that align with the goals of U.S. Polo Assn.

Key Responsibilities
  • Event Execution: Assist in the execution of polo events and polo club partnerships, including creating meeting agendas, meeting invites, meeting recaps, and ensuring the team stays on task with event-related items.
  • Program Support: Support the annual college program, including managing program deliverables, shipping, and inventory tracking in partnership with the Sr. Events Coordinator.
  • Inventory Management: Support the apparel/gifting closet with inventory tracking, management, and shipping as needed.
  • Calendar Management: Support the updating and routing of both the events calendar and the broadcast calendar.
  • Apparel and Inventory Support: Support apparel inventory, inventory stocking, and labeling at off-site warehouses, as well as polo player event kits that include apparel.
  • Shipping and Logistics: Support the shipping process with consistent and accurate information, aiming to reduce costs and challenges.
  • Document Management: Support uploading documents and approved items to Brand Comply (the system of record) for approval purposes.
  • Media Support: Support the media team with labeling and organizing photos and uploading to Asset bank for future use.
  • Tradeshow and Event Support: On an as-needed basis, support U.S. Polo Assn. or USPA Pro or any other brand with on-site tradeshow or event activations, such as retail shops.
  • Invoicing: Invoicing as required.
Qualifications
  • Education: Bachelor's degree in either Marketing or Sports Marketing.
  • Experience: A minimum of 2 years of experience in sports at either a sports league or an agency/company that manages events or sponsorship marketing.
  • Skills: Must have a good attitude and be willing to learn quickly. Must be organized and adaptable. Ability to communicate effectively verbally and via email, as well as accomplish tasks independently. Basic understanding of Word, PowerPoint, Excel, and Adobe. Works well in a fast-paced environment. Self-motivated and fast learner. Excellent written and verbal communication skills.