Administrative Assistant Coordinator

4 weeks ago


Cypress, Texas, United States Cypress-Fairbanks ISD Full time
Job Summary:
As an Administrative Assistant I in the Community Programs department of Cypress-Fairbanks ISD, you will play a crucial role in supporting the operations of the Early Learning Centers. Your primary responsibilities will include preparing correspondence, financial documents, and reports for the Assistant Director, as well as managing enrollment processes and tuition payments. You will also provide excellent customer service to stakeholders and maintain confidentiality of information.

About the Role:
The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. You will be responsible for maintaining accurate records, processing paperwork, and communicating with various stakeholders. This is an excellent opportunity to join our team and contribute to the success of the Community Programs department.

Responsibilities:
- Prepare correspondence, forms, manuals, schedules, and reports for the Assistant Director of the department
- Prepare and submit various financial documents for the Early Learning Centers according to CFISD and department policies and procedures
- Manage enrollment process and documents for the Early Learning Centers
- Manage tuition payments and fees for the Early Learning Centers
- Manage the Early Learning Center waiting list and accounts
- Answer and respond to incoming calls, including those regarding general ELC questions and ELC accounts
- Take reliable phone messages and route to the appropriate staff
- Maintain the department's ELC email account
- Support general inquiries into the department
- Greet visitors and support the customer service base of the department
- Maintain confidentiality of information
- Monitor department resources and budget as they pertain to the ELC's
- Provide input on office and program guidelines and procedures
- Provide quality customer service to all stakeholders
- Act as backup for various positions within the Community Programs department, including but not limited to, receptionist, registration clerk, and ELC support staff
- Work as part of a team to contribute to the success of the Community Programs department
- Regular and reliable attendance is an essential function of the job
- Perform any and all other duties as assigned by the Assistant Director of Community Programs, Director of Community Programs and/or District Administration staff

Working Conditions:
This role requires working with frequent interruptions, maintaining emotional control under pressure, and repetitive hand motions. Prolonged use of a computer is also expected. The salary range for this position is $29,912-$ CP4 per annum, commensurate with experience.

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