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Accounting and Human Resources Coordinator

2 months ago

Rockford, Illinois, United States NAP VENTURES INC Full time
Job Overview

NAP VENTURES INC is seeking a dedicated professional to take on a vital role within our organization. This position encompasses overseeing our financial operations, which include managing accounts payable and receivable, preparing financial statements, and developing budgets, alongside handling payroll and HR benefits for our team.

We are looking for an individual with strong leadership capabilities who will collaborate closely with management to align with our strategic vision and foster growth.

Key Responsibilities in Accounting
  • Oversee the maintenance of the company's general ledgers.
  • Manage all banking activities, prepare daily cash flow reports, recommend payments, and ensure monthly reconciliation of all bank accounts.
  • Maintain the fixed asset ledger for accurate tracking of company assets.
  • Ensure timely, complete, and accurate preparation of financial reports and accounts.
  • Identify and analyze significant variances from financial plans and previous years.
  • Develop and implement procedures to enhance processes and strengthen internal controls.
  • Provide analytical support for the overall business and generate insightful reports to assist marketing and sales in achieving their objectives.
  • Assist Sales and Customer Service teams in addressing customer inquiries related to invoicing.
  • Manage State Sales Tax filings.
  • Participate in time studies for manufacturing to support product pricing strategies.
Key Responsibilities in Human Resources
  • Conduct bi-weekly payroll processing using ADP software, including general payroll, quarterly profit sharing, 401K contributions, and health benefit premiums.
  • Analyze and present healthcare benefit options to company decision-makers, overseeing annual renewals and effectively communicating available options to employees.
  • Coordinate AFLAC benefits and collaborate with the AFLAC representative to organize employee meetings and update premiums in ADP annually.
  • Create payroll reports for various operational needs, including workers' compensation insurance and 401K reporting.
  • Track and manage Personal Time Off (PTO) for employees, updating records annually.
  • Facilitate onboarding processes for new hires, including paperwork and benefits explanation.
  • Research and revise the Employee Handbook as necessary.
  • Maintain and update all onboarding documents for new employees.
Qualifications
  • Bachelor's Degree in Accounting with a minimum of 5 years of relevant experience.
  • Proficient in accounting software and Microsoft Office, with advanced Excel skills.
  • Exhibit a high level of integrity and professionalism, handling confidential information responsibly.
  • Demonstrate strong attention to detail and problem-solving abilities.
  • Experience with ADP software and Microsoft Word is essential.
  • Possess excellent communication and interpersonal skills.
  • Ability to prioritize tasks and manage multiple responsibilities effectively.
  • Experience in payroll, HR, and benefits administration is advantageous.
  • Familiarity with Global Shop Solution ERP Software is a plus.

Company Overview
NAP VENTURES INC is a well-established company committed to consistent growth and innovation. We offer a supportive work environment and a range of benefits, including healthcare, vision, profit sharing, and 401K plans. We specialize in the custom manufacturing of plastic and metal tags, nameplates, and signs, and we are dedicated to achieving our goals through teamwork and collaboration.