Administrative Assistant

3 days ago


Mount Laurel, New Jersey, United States Colliers Engineering & Design Full time
Job Title: Administrative Assistant - Part Time

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team on a part-time basis. As an Administrative Assistant, you will provide administrative support to our Civil/Site Division and assist with permitting tasks.

Key Responsibilities:
  • Provide reproduction and related tasks, including copying, binding, scanning, and collating, for assigned managers.
  • Coordinate and organize meetings and manage calendars.
  • Provide general office support, including coordination of in-house seminars, management of office supplies and equipment, distribution of mail, and correspondence with building management.
  • Prepare updates to the Client Database.
  • Assist assigned managers with project status updates.
  • Communicate with agencies, government offices, and client representatives to advance projects.
  • Prepare application paperwork and submit application packages to various agencies, boards, and committees with jurisdiction over project work.
  • Make deliveries as needed.
  • Work with managers to maintain and update project trackers.
  • Download and organize client project files.
  • Upload deliverables to client websites and databases.
Requirements:
  • Proficiency in MS Office 2010 required.
  • Ability to multi-task and work effectively within a team.
  • Professionalism and effective communication skills a must.
  • Prior experience working in a Land Surveying office and/or civil engineering office, a plus.
  • Must be able to work in a high-paced environment.
What We Offer:

At Colliers Engineering & Design, we are committed to providing a safe, comfortable work environment, potential for career advancement, and the ability to impact society through our projects. We offer a generous compensation package, including company-paid medical, dental, and vision coverage, paid pregnancy disability leave, short- and long-term disability insurance, life insurance, a company-matched 401(k)/Roth, paid time off, employee referral and professional license bonuses, and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We also provide resources and technology to encourage personal and professional growth opportunities, including reimbursement for education, a free in-house resource for hundreds of educational and self-enrichment courses, a mentorship program, a wellness program, a Women's Organization, and ongoing philanthropic opportunities.



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