Legal Project Manager

3 weeks ago

Coral Gables, Florida, United States Gallin Associates Full time

Job Summary

Gallin Associates is seeking a skilled Legal Project Manager to join our team. As a key member of our operations team, you will work closely with client teams to deliver exceptional legal services across various practice areas.

Key Responsibilities

  • Develop and implement best practice approaches to planning, performing, monitoring, and project managing legal matters within a consistent framework.
  • Work with client teams to support the efficient management of engagements throughout the full matter lifecycle and identify opportunities to improve service delivery.
  • Act as a subject matter expert for project planning, fee estimating, budget preparation, fee and scope management, reporting, outside counsel guideline compliance, and project management technology.
  • Provide on-demand consultancy to client teams, focusing on service quality, delivery, and efficiency.
  • Liaise between the firm and clients to ensure adherence to outside counsel guidelines, with a focus on staffing, reporting, and working with the Finance team to meet client billing requirements.
  • Support the implementation, use, and further development of legal project management and knowledge management tools and resources.
  • Contribute to the development of legal project management methodologies and tools by collaborating with colleagues, clients, and vendors.
  • Provide project management and process improvement mentorship and training within the department and across the firm.

Requirements

  • 3+ years of substantive practice or project management experience within a professional services, consulting, corporate legal department, or other legal services environment.
  • Bachelor's degree in a related field or equivalent years of relevant experience.
  • A record of implementing pragmatic, creative, and effective solutions to achieve measurable results, with a particular emphasis on client satisfaction, financial performance, and administrative compliance.
  • Experience using formal project management and process improvement tools and techniques.
  • Knowledge of and interest in project management technology, such as document management systems, project extranets, databases, collaboration portals, SharePoint, Smartsheet, HighQ, or Microsoft Project.
  • Strong communication, presentation, and stakeholder management skills, with the ability to collaborate with a cross-functional team of clients, senior partners, junior team members, business professional staff, other outside counsel, and vendors.

Preferred Qualifications

  • Paralegal Certificate, MBA, and/or JD.
  • Demonstrated experience working directly with high-profile client teams and clients for large-scale portfolios.
  • Experience with project management technology, such as document management systems, project extranets, databases, collaboration portals, SharePoint, Smartsheet, HighQ, or Microsoft Project.
  • Knowledge of and experience with change management methodologies, such as Prosci.
  • Formal project management or process improvement qualification, such as PRINCE2 or PMP.
  • Understanding of developments in industry-agnostic project management and the dialog around the future of legal services.

About Gallin Associates

Gallin Associates is a leading law firm in Coral Gables, Florida, dedicated to delivering exceptional legal services to clients across various practice areas.

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