Facilities Project Coordinator

3 days ago


Coral Gables, Florida, United States University of Miami Full time

Job Summary

The University of Miami seeks a highly skilled and detail-oriented Facilities Project Assistant to provide administrative support to the Project Managers and serve as a team player and coach who adheres to departmental and University core values.

This role involves a wide range of administrative, organizational, and coordination duties to ensure smooth project execution, including meeting coordination, document management, on-site project tasks, and communication between project stakeholders.

Key Responsibilities

  • Assist Project Managers in coordinating and managing day-to-day project activities and tasks.
  • Facilitate internal and external communication between team members, contractors, consultants, and other stakeholders to ensure alignment and project success.
  • Prepare reports, presentations, and meeting materials, and manage and organize project documentation in project management software and shared drives.
  • Help organize project meetings, take meeting minutes, and follow up on action items, and coordinate efforts within the team and with outside consultants and vendors.
  • Input and update project information in project management software tools, maintain accurate records of project details, and occasionally visit construction sites to assist with on-site project tasks.
  • Assist with the completion of punch list items and support the project close-out process to ensure that all tasks and documentation are completed as required.
  • Support the procurement process by assisting in obtaining proposals/estimates from design firms, contractors, and consultants, and coordinate construction signage and related activities.
  • Assist with the preparation, tracking, and management of purchase orders (POs), change orders (COs), and vendor/consultant agreements, and work closely with the Contract Administrator to ensure the proper contracts are being utilized correctly.
  • Coordinate with in-house facilities and operations departments to ensure project deadlines and goals are met.
  • Collaborate with the Project Manager and team to ensure projects are executed effectively, adhering to deadlines, budgets, and quality standards.

Requirements

  • High School diploma or equivalent
  • Minimum 2 years of relevant experience
  • Ability to work independently and/or in a collaborative environment
  • Ability to analyze, organize and prioritize work under pressure while meeting deadlines
  • Ability to work in a fast-paced environment, prioritize tasks, and manage multiple projects simultaneously
  • Strong attention to detail and problem-solving skills
  • Commitment to the University's core values
  • Proficiency in computer software (i.e. Microsoft Office)
  • Ability to maintain effective interpersonal relationships
  • Ability to process and handle confidential information with discretion
  • Knowledge of construction terminology and processes is a plus

Equal Opportunity Employer

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply.



  • Coral Gables, Florida, United States University of Miami Full time

    Job SummaryThe University of Miami seeks a highly organized and detail-oriented Facilities Project Assistant to provide administrative support to the Project Managers. This role involves a wide range of tasks, including coordinating meetings, managing project files, and communicating with stakeholders.Key ResponsibilitiesAssist Project Managers in...


  • Coral Gables, Florida, United States University of Miami Full time

    Job SummaryThe University of Miami seeks a highly organized and detail-oriented Facilities Project Assistant to provide administrative support to the Project Managers. This role involves a wide range of administrative, organizational, and coordination duties to ensure smooth project execution.Key ResponsibilitiesAssist Project Managers in coordinating and...

  • Project Coordinator

    2 weeks ago


    Coral Gables, Florida, United States University of Miami Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at the University of Miami. As a key member of our team, you will be responsible for coordinating project activities, providing administrative support, and ensuring projects are completed on schedule.Key ResponsibilitiesAssist with the assignment of tasks to...

  • Project Coordinator

    1 week ago


    Coral Gables, Florida, United States University of Miami Full time

    Job SummaryThe University of Miami is seeking a highly organized and detail-oriented Project Coordinator to join our team. As a Project Coordinator, you will be responsible for organizing project activities to ensure timely completion. This role will provide administrative and logistical support, including meeting arrangement, progress tracking, and...

  • Project Coordinator

    1 week ago


    Coral Gables, Florida, United States University of Miami Full time

    Job SummaryThe University of Miami seeks a highly organized and detail-oriented Project Coordinator to support the Graduate School and the Office of Post Doctoral Programs. The successful candidate will provide administrative and logistical support for various projects, including graduate student and post-doctoral fellow support services.Key Responsibilities...


  • Coral Gables, Florida, United States EXP Full time

    About the RoleWe are seeking a highly skilled BIM Project Coordinator to join our team at EXP. As a BIM Project Coordinator, you will be responsible for coordinating and managing building information modeling (BIM) projects from initiation to completion.Key ResponsibilitiesUtilize Revit, AutoCAD, Navisworks, and Autodesk Construction Cloud tools to generate...


  • Coral Gables, Florida, United States EXP Full time

    About the RoleWe are seeking a highly skilled BIM Project Coordinator to join our team at EXP. As a BIM Project Coordinator, you will play a critical role in the success of our projects by utilizing your expertise in building information modeling to ensure accurate and efficient construction documentation.Key ResponsibilitiesUtilize Revit, AutoCAD,...


  • Coral Gables, Florida, United States EXP Full time

    About the RoleWe are seeking a highly skilled BIM Project Coordinator to join our team at EXP. As a key member of our team, you will be responsible for coordinating and managing building information modeling (BIM) projects from initiation to completion.Key ResponsibilitiesUtilize Revit, AutoCAD, Navisworks, and Autodesk Construction Cloud tools to generate...


  • Coral Gables, Florida, United States EXP Full time

    About the RoleWe are seeking a highly skilled BIM Project Coordinator to join our team at EXP. As a key member of our team, you will be responsible for coordinating and managing building information modeling (BIM) projects from initiation to completion.Key ResponsibilitiesUtilize Revit, AutoCAD, Navisworks, and Autodesk Construction Cloud tools to generate...


  • Coral Gables, Florida, United States EXP Full time

    About the RoleWe are seeking a highly skilled BIM Project Coordinator to join our team at EXP. As a BIM Project Coordinator, you will play a critical role in the success of our projects by ensuring that all construction documents are accurate, complete, and meet the required standards.Key ResponsibilitiesUtilize Revit, AutoCAD, Navisworks, and Autodesk...


  • Coral Gables, Florida, United States InsideHigherEd Full time

    Job SummaryThe Director of Facilities and Operations will provide leadership and management of staff overseeing all maintenance initiatives. This includes managing an in-house minor construction/renovations team, ensuring work is completed in a timely manner according to plans and specifications.Key ResponsibilitiesIdentify, analyze, and implement energy...


  • Coral Gables, Florida, United States HOK Full time

    About the RoleHOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression...


  • Coral Gables, Florida, United States The University of Miami Full time

    Job Summary:The University of Miami seeks a highly skilled Architect to oversee and plan all architectural aspects of construction projects. As a key member of our team, you will be responsible for performing design computations, compiling data, and completing architectural assignments. Key Responsibilities:Prepare project estimates and architectural plans...


  • Coral Gables, Florida, United States HOK Full time

    Job Title: Senior Project ArchitectHOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of...


  • Coral Gables, Florida, United States HOK Full time

    Job DescriptionWe are seeking a highly skilled Sr Project Architect to join our team at HOK. As a key member of our project leadership team, you will be responsible for ensuring the successful delivery of projects from conceptual phase through construction administration.Key ResponsibilitiesLead the design process, ensuring the overall design intent is...


  • Coral Gables, Florida, United States The University of Miami Full time

    Job SummaryThe University of Miami seeks a highly skilled Architect to oversee and plan all architectural aspects of construction projects. As a key member of our team, you will be responsible for designing, coordinating, and implementing architectural projects that meet the University's standards and goals.Key ResponsibilitiesDevelop and implement...

  • Project Director

    2 weeks ago


    Coral Gables, Florida, United States Dragados Full time

    Project ManagerWe are seeking an experienced Project Manager to oversee the successful planning, execution, and completion of new construction projects from inception to final handover. The ideal candidate will have a strong background in managing all aspects of ground-up construction, ensuring adherence to timelines, budgetary constraints, and quality...

  • Project Director

    3 weeks ago


    Coral Gables, Florida, United States Dragados Full time

    Project Manager - ConstructionWe are seeking an experienced Project Manager to oversee the successful planning, execution, and completion of new construction projects from inception to final handover.Key Responsibilities:Project Planning: Develop comprehensive project plans outlining scope, schedule, budget, resources, and milestones.Contract Management:...

  • Project Director

    2 weeks ago


    Coral Gables, Florida, United States Dragados Full time

    Project ManagerWe are seeking an experienced Project Manager to lead the successful planning, execution, and completion of new construction projects from inception to final handover. The ideal candidate will have a strong background in managing all aspects of ground-up construction, ensuring adherence to timelines, budgetary constraints, and quality...


  • Coral Gables, Florida, United States The University of Miami Full time

    Job Summary: The University of Miami seeks a highly skilled Office Manager to oversee departmental operations in the Coral Gables Campus.Key Responsibilities:Plans and manages office service activities such as reception, telephone, mail, fax, copying equipment, and the purchasing, receiving, and storing of office supplies.Engages in office management...