Payroll Director

4 weeks ago

Willow Grove, Pennsylvania, United States Asplundh Full time
Job Summary

This role will report to the CHRO and will be responsible for overseeing the payroll processes for Asplundh Tree Expert, LLC. The Payroll Director will partner and collaborate with functions across the organization to deliver payroll services that optimize operational excellence and create an organization environment with deep expertise of payroll in all 50 States in the United States.

Key Responsibilities
  • Oversee all processes and controls within the payroll service delivery function.
  • Ensure payroll is processed accurately and on time, and all payroll issues are resolved timely.
  • Support proper recording of payroll-related transactions in the accounting system.
  • Create, oversee, and share payroll reports, of both operational and financial in nature.
  • Build and optimize data insights and analytic reporting to reflect workforce management and payroll transactions, inputs, and fulfillment baselines and trends.
  • Coordinate closely with HR to ensure that benefits and other withholdings are reflected accurately in payroll records.
  • Ensure tax and regulatory compliance related to Federal, State and Local tax withholdings in places we operate.
  • Develop, and recruit when needed, the best-in-class talent that will be subject matter experts and points of contact for all internal and external payroll inquiries.
  • Actively engage and collaborate with cross-functional teams and leadership to ensure business objectives and priorities are met and executed effectively.
  • Lead, coach, mentor and train the team; take an active interest in their growth and develop the next generation of leaders.
  • Support enhancements to the HRIS, payroll and timekeeping systems to absorb scale through process improvement and transformation activities.
  • Required to apply subject matter expertise in areas of time and attendance, PTO accrual management, and payroll tax compliance to projects and daily tasks.
  • Design and implement workflows and internal controls within systems to ensure all payroll transactions are processed accurately, timely and in compliance with federal, state, local and country-specific laws, and regulations.
  • Ensure commitment to process improvement and cross-functional collaboration with business partners to build an efficient and scalable payroll process.
  • Lead annual operational controls review and adjust or develop process controls to strengthen process activities, while minimizing risk on an ongoing basis.
  • Monitor the latest payroll and wage laws and regulations to ensure tax and benefits compliance is maintained within systems.
  • Ensure quarterly and annual filings and reporting requirements execute with accuracy and are filed timely, including 401k audit, in partnership with HR and Accounting teams.
  • Participate in the design and implementation of internal controls and documentation.
  • Manage payroll-related financial closing activities for the month/quarter/year-end as well as external audits.
  • Lead or assist on special tasks and projects as needed (e.g., external/statutory/compliance audits and filings, entity set up, system implementation, etc.).
Requirements
  • Bachelor's degree or higher in accounting, finance, business, or other relevant or related field or equivalent experience.
  • 10+ years of progressive experience overseeing the processing of high-volume multi-state and multi-unit payrolls for large exempt, non-exempt, union and non-union workforce.
  • 5+ years of experience leading and managing teams.
  • Experience with processing payroll in Canada a plus.
  • Experience with enterprise-level payroll systems; Oracle PeopleSoft preferred.
  • Experience transforming a payroll function to maximize automation, scalability, and cost-effectiveness, building new capabilities and process optimization.
  • Highly analytical in nature and an aptitude for quantitative and qualitative analysis.
  • Demonstrated ability to make recommendations and influence outcomes.
  • Excellent team building and leadership skills with a focus on continual development, performance, accountability, and self-motivation.
  • Strong negotiation and communication skills; experience in effectively communicating key data including presentations to senior management.
  • Excellent written and verbal communication skills to interact upward and cross-functionally.
  • Excellent organizational skills and attention to detail.
  • Demonstrates professionalism and maturity in handling confidential information.
  • Membership in a recognized Payroll Professional body a plus.

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