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Administrative Coordinator

2 months ago

Itasca, Illinois, United States Boar's Head Full time
Job Summary:

The Administrative Assistant will provide administrative support to the Route Operations Specialist, performing routine clerical and administrative functions such as AR/AP, invoices, organizing and maintaining paper and electronic files, and coordinating corporate scheduling requests for training. The ideal candidate will be highly self-motivated, display professional maturity when dealing with company-related materials, and possess a demonstrated ability to manage and balance workloads and prioritize tasks and projects in a fast-paced environment while handling multiple and competing priorities.

Key Responsibilities:

  • Coordinate and communicate schedule requests from the corporate office
  • Reconcile AR/AP and process check deposits
  • Manage timekeeping and adjustments, team expense reports, and submissions
  • Track third-party auditing software compliance for daily operations, specifically GoSpotCheck
  • Maintain a calendar of events for route operations and assist with scheduling the route purveyor
  • Order office supplies and haberdashery, organize invoices and expense reports, and print program materials as needed
  • Assist in organizing team and store communications on bi-weekly initiatives and send/receive mail
  • Research new customers and vendors, and provide basic functionality with limited access to Xtreme
Requirements:

  • High School diploma plus additional specialized training in general administrative practices
  • One to three years of related experience
  • Proficiency in MS Office applications, specifically Word and Excel, and knowledge of PowerPoint applications
  • Strong communication and customer service skills
  • Ability to use a printer/scanner with proficiency and maintain physical and digital files
  • Discretion when handling sensitive information and ability to work independently and as a team
  • Effective time management
Location:
Itasca, IL

Time Type:
Full time

Department:
Chicagoland Deli Provisions Hub