Clerical Assistant

3 days ago

Whittier, California, United States Whittier City School District Full time
About the Employer

Welcome to the Whittier City School District, a Transitional Kindergarten through 8th grade school district with eight elementary schools, two middle schools, and one K-8 school.

We serve approximately 6,300 students who matriculate into the Whittier Union High School District.

Whittier City School District offers advanced technology programs, including 1:1 devices, Apple TV, and innovative instruction to support all students.

Whittier City School District is one of seven local districts that join together in a Special Education Cooperative (SELPA) serving Whittier area special needs students.

The Board and community support the Visual and Performing Arts, including music and art teachers at every school.

Whittier puts "Students First. Every Decision - Every Day."

Job Description / Essential Elements:

The Clerk I is under general supervision, to perform a variety of clerical functions concerning the maintenance of former student records and the processing of new student records; to prepare student records for storage; and to do other related work as required.

ESSENTIAL DUTIES
  1. Performs a variety of student record clerical tasks, including file purging, preparing records for filing, and recording of data.
  2. Answers the telephone and provides caller with routine information and data.
  3. Responds to written requests from appropriate agencies and persons regarding the public school records of former students.
  4. Receives, records and reviews and compares them with the originals to ensure accuracy and completeness.
  5. Prepares routine correspondence in response to informational requests.
  6. Maintains a variety of alphabetical, numerical and subject matter files and records.
  7. Processes student transcripts for distribution.
  8. Assists school secretary with purchase orders and position control documents.
QUALIFICATIONS

Knowledge of:

  • Pass District Proficiency test
  • Pass District's Bilingual (Spanish) exam
  • Modern office methods, procedures, and techniques, particularly regarding student record management
  • English usage, spelling grammar, punctuation, and arithmetic concepts
  • Standard office machines and equipment
  • Record storage, retrieval, and management systems

Ability to:

  • Skillfully operate a microcomputer and computer terminals using related application software
  • Perform general clerical work with speed and accuracy
  • Make simple arithmetical calculations accurately
  • Communicate effectively in oral and written form
  • Type or keyboard at a net corrected speed of 30 words per minute;
  • Understand and carry out oral and written directions in English
  • Establish and maintain cooperative working relationships
  • Bilingual (Spanish) may be required
DESIRABLE

Ability to work independently

Bilingual (Spanish) preferred (test given)

PHYSICAL

The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions.

o Persons performing service in this position classification will exert 10 to 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.

o This type of work involves sitting most of the time, but will involve walking or standing for brief periods.

o Perceiving the nature of sound, near and far vision, depth perception, providing oral information, the manual dexterity to operate business related equipment, and handle and work with various materials and objects are important aspects of this job.

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

EXPERIENCE

High school diploma or equivalent and any combination of experience and training that would likely provide the required knowledge and skills is qualifying.

A typical way to obtain the required knowledge and skill would be:

  • One year of experience performing varied general office or clerical functions, preferably involving student record management.
  • High school diploma or equivalent;
  • Pass District proficiency exam.

Whittier City School District is an Equal Opportunity Employer.

All applicants shall be accorded equality of consideration without discrimination on the basis of the applicant's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, military and veteran status, gender, gender identity, gender expression, transgender, sex, or sexual orientation or his/her association with a person or group with one or more of these actual or perceived characteristics.

Requirements / Qualifications

High school diploma or equivalent and any combination of experience and training that would likely provide the required knowledge and skills is qualifying.

A typical way to obtain the required knowledge and skill would be:

  • One year of experience performing varied general office or clerical functions, preferably involving student record management.
  • High school diploma or equivalent;
  • Resume with professional references (3-5)
  • High School/GED graduation proof (minimum requirement)
  • Bilingual (Spanish) desirable
  • 30 WPM keyboarding/typing - Test given
  • Pass District's Proficiency Exam - Test given

Applications will be screened and those selected may continue with required testing.

  • Pass District's Proficiency Exam
  • Computer skills (Word Processing and Spreadsheet)
  • Keyboard/typing net 30 wpm

Letter(s) of Recommendation (Please submit 3 letters of recommendation)

Proof of HS Graduation (High School Graduation/GED is the minimum requirement)

Resume (Include references with contact information (3-5))

YOUR APPLICATION WILL BE ACCEPTED ONLY IF IT CLEARLY INDICATES THAT THE MINIMUM REQUIREMENTS and ALL REQUESTED DOCUMENTS FOR THE POSITION ARE SUBMITTED.

  • Clerical Assistant

    2 weeks ago

    Whittier, California, United States Whittier City School District Full time

    About the EmployerWhittier City School District is a Transitional Kindergarten through 8th grade school district with eight elementary schools, two middle schools, and one K-8 school. We serve approximately 6,300 students who matriculate into the Whittier Union High School District. Our district offers advanced technology programs, including 1:1 devices,...

  • Library Media Assistant

    1 week ago

    Whittier, California, United States Los Nietos Middle School Full time

    Los Nietos Middle School is seeking a highly skilled Library Clerk III to join our team. The successful candidate will be responsible for performing a variety of clerical functions related to the acquisition, processing, and cataloguing of instructional media. This includes organizing and coordinating the Materials Development Center (MDC), performing...

  • Instructional Assistant II-Bilingual

    3 weeks ago

    Whittier, California, United States East Whittier City School District Full time

    Job SummaryWe are seeking a highly skilled and dedicated Bilingual Instructional Support Specialist to join our team at the East Whittier City School District. As an Instructional Assistant II-Bilingual, you will play a vital role in supporting the educational needs of our students, particularly those with bilingual instructional needs.Key...

  • Instructional Assistant I

    2 weeks ago

    Whittier, California, United States East Whittier City School District Full time

    {"Job Title": "Instructional Assistant I", "Job Description": "Job SummaryWe are seeking a highly motivated and dedicated Instructional Assistant I to join our team at the East Whittier City School District. As an Instructional Assistant I, you will play a vital role in supporting our students and teachers in achieving academic success.Key...

  • HR Assistant

    3 weeks ago

    Whittier, California, United States AHMC Healthcare Full time

    Job Summary:Monterey Park Hospital, a leading healthcare provider in the San Gabriel Valley, is seeking a part-time Human Resources Assistant to join its team. As a key member of the HR Department, this role will provide administrative support to ensure the smooth operation of daily HR functions.Key Responsibilities:Provide clerical support to the HR...

  • Instructional Assistant II-Bilingual

    2 weeks ago

    Whittier, California, United States East Whittier City School District Full time

    Job SummaryWe are seeking a highly skilled and dedicated Instructional Assistant II-Bilingual to join our team at the East Whittier City School District. As a key member of our instructional support staff, you will play a vital role in providing bilingual instructional activities, supportive tasks, and follow-up activities to students with bilingual...

  • Supporting Student Success

    3 weeks ago

    Whittier, California, United States East Whittier City School District Full time

    Job SummaryThe East Whittier City School District is seeking a highly motivated and dedicated Instructional Assistant III-RSP/SDC to join our team. As an Instructional Assistant III-RSP/SDC, you will play a vital role in supporting the educational needs of our students with special learning needs.Key ResponsibilitiesAssist Students in Learning Centers:...

  • Student Services Assistant

    7 days ago

    Whittier, California, United States Rio Hondo College Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Student Services Assistant to join our team at Rio Hondo College. The successful candidate will provide exceptional support to students, staff, and faculty, ensuring a positive and inclusive experience for all.Key ResponsibilitiesProvide technical information and assistance to students, staff,...

  • Monitor Technician/Unit Clerk

    3 weeks ago

    Whittier, California, United States PIH Health Full time

    **Job Summary**PIH Health is seeking a skilled Monitor Technician/Unit Clerk to provide cardiac monitoring and clerical support services under the direction of licensed or certified staff. The ideal candidate will possess excellent communication and organizational skills, with the ability to maintain accurate records and ensure seamless patient care.**Key...

  • Student Services Assistant

    2 weeks ago

    Whittier, California, United States Rio Hondo College Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Student Services Assistant to join our team at Rio Hondo College. As a key member of our student services team, you will provide exceptional support to students, staff, and the public, ensuring a positive and inclusive experience for all.Key ResponsibilitiesProvide technical information and...

  • Unit Clerk

    3 weeks ago

    Whittier, California, United States PIH Health Full time

    **Job Summary**As a Monitor Technician/Unit Clerk at PIH Health, you will play a vital role in providing exceptional patient care and supporting our healthcare team. Under the direction of licensed or certified staff, you will be responsible for performing cardiac monitoring and clerical duties, ensuring the smooth flow of patient care.**Key...

  • Specialized Educational Support Assistant

    4 weeks ago

    Whittier, California, United States East Whittier City School District Full time

    Job Overview: Under the supervision of the assigned authority, the Specialized Educational Support Assistant will engage in various tasks related to the health care, education, and training of children with severe disabilities. This role includes performing routine clerical duties and providing support to instructional and therapy staff. Key...

  • Patient Registration Specialist

    4 weeks ago

    Whittier, California, United States PIH Health Full time

    Job OverviewBreast Cancer Department:The Registration Clerk is responsible for performing essential clerical tasks to support the operations of the PIH Health Breast Center Whittier. This role is vital in ensuring that patient needs are met efficiently, thereby facilitating optimal care delivery. Exceptional customer service abilities are crucial....

  • Patient Care Unit Clerk

    4 weeks ago

    Whittier, California, United States PIH Health Full time

    Position Overview As a vital member of our healthcare team, the Cardiac Monitoring Technician/Unit Clerk plays a crucial role in delivering exceptional patient care. Under the guidance of licensed professionals, this position involves providing cardiac monitoring and clerical support, ensuring the seamless operation of patient services. About PIH Health PIH...

  • Cardiac Monitoring Technician

    4 weeks ago

    Whittier, California, United States PIH Health Full time

    Position OverviewAs a vital member of our healthcare team, the Cardiac Monitoring Technician/Unit Clerk is responsible for providing essential cardiac monitoring and clerical support under the guidance of licensed or certified personnel. This role is crucial in ensuring the seamless delivery of patient care.About PIH HealthPIH Health is a distinguished...

  • Patient Care Monitoring Specialist

    4 weeks ago

    Whittier, California, United States PIH Health Full time

    Position Overview As a vital member of our healthcare team, the Cardiac Monitoring Technician/Unit Clerk is responsible for providing essential cardiac monitoring and clerical support under the guidance of licensed or certified personnel. This role is crucial in ensuring the seamless delivery of patient care. About PIH Health PIH Health is a nonprofit...

  • Customer Care Coordinator

    2 weeks ago

    Whittier, California, United States Numotion Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented General Laboratory Assistant to join our team at Stamford Health. As a key member of our laboratory team, you will be responsible for performing various tasks to support the processing of specimens and maintaining laboratory equipment.Key ResponsibilitiesPrepare samples for testing and maintain...

  • Food Service Worker

    1 week ago

    Whittier, California, United States Rio Hondo College Full time

    Job Title: Child Development Center Food Service WorkerJoin our team at Rio Hondo College as a Child Development Center Food Service Worker. This part-time position is responsible for assisting in the planning and preparation of meals for the Child Development Center. The ideal candidate will have experience in food preparation and service, and be able to...

  • Locksmith

    2 weeks ago

    Whittier, California, United States Rio Hondo College Full time

    Job SummaryRio Hondo College is seeking a skilled Locksmith to join our team. As a Locksmith, you will be responsible for ensuring the security and safety of our campus and District equipment and facilities through proper maintenance of door locks and closures.Key ResponsibilitiesRepair, install, and adjust doors, door closers, tumblers, springs, and other...

  • Office Coordinator II

    4 weeks ago

    Whittier, California, United States Los Angeles County Sanitation Districts Full time

    Salary: $5, $7,098.00 Monthly Location : Whittier, CA Job Type: Monthly Job Number: SB-213-24E Department: Financial Management - Purchasing Opening Date: 08/07/2024 Closing Date: 8/21/2024 11:59 PM Pacific JOB POSTINGNOTICE OF EXTERNAL JOB OPPORTUNITY POSTING #SB-213-24EADMINISTRATIVE ASSISTANT Are you a skilled administrative professional looking for a...