Senior Archives Specialist

4 weeks ago


Riverside, California, United States Vets Hired Full time
About the Job

Senior Archives & Records Technician - Sheriff's Office (COR)

Job Summary

Vets Hired is seeking a highly skilled Senior Archives & Records Technician to join our team. As a key member of our archives and records management team, you will be responsible for performing complex, technically sensitive archives, electronic imaging, and records storage work.

Key Responsibilities

  • Assist Archives and Records supervision in planning and scheduling records management projects and assignments.
  • Respond to technical user requests, problems, questions, and/or complaints relating to policies, procedures, and work product.
  • Coordinate, assign, and prioritize the work of Archives and Records staff to ensure efficient production and meeting deadlines.
  • Organize records in accordance with an established arrangement plan, including preparing a brief description of their nature and location.
  • Troubleshoot, recommend solutions, and provide technical assistance to supervision and management on day-to-day processing issues.
  • Facilitate access to records by accessioning incoming materials and assigning control numbers.
  • Perform independent quality checks on records center and daily scanning unit information.
  • Assist users in filling out forms, explaining fees, regulations, and procedures.
  • Apply standard holdings maintenance preservation techniques to records.
  • Perform advanced queries to databases and resolve technical issues in imaging, conversation, accessioning, retrieving data entries, filing, and re-filing processes.
  • Review records for adherence to policy and standards.
  • Participate in, verify, and authenticate the records destruction process.

Requirements

  • One year of experience as an Archives and Records Technician in Riverside County, or two years of experience working in an archives or record center, office, warehouse, or product delivery in two of the following areas: scanning, records storage, retrieval, and destruction to accepted standards, or the processing, preservation, inventory, or providing of reference maintenance service to records.
  • Completion of either 18 semester or 27 quarter units from an accredited college or university, or 350 hours of training from an accredited occupational program in computer sciences, photography, micrographics, business, or a closely related field.
  • Possession of a valid California Driver's License.
  • Ability to pass a background investigation.
  • Physical ability to stand for long periods of time, bend, stoop, and lift 40 pounds.

Knowledge and Skills

  • Archives, records management, archival processing, and preservation.
  • Procedures for storage, retrieval, and destruction of legal or official documents or records.
  • Correct English usage, grammar, spelling, vocabulary, punctuation, format, and style.
  • Office procedures, including preparing correspondence and reports, filing, and operating standard office equipment.
  • Use of computers, duplicating, scanning, and imaging.
  • Use of viewers, scanners, routine maintenance, adjustment, and basic technical repair of equipment used in assigned work unit.

Working Conditions

The ideal candidate will be able to work independently and as part of a team, with a strong attention to detail and ability to maintain confidentiality. The work environment is fast-paced and requires the ability to prioritize tasks and meet deadlines.

How to Apply

Interested candidates should submit their application, including a cover letter and resume, to Vets Hired. We are an equal opportunity employer and welcome applications from diverse candidates.



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