Commercial Flooring and Countertops Coordinator
3 days ago
Job Description
We are seeking a highly organized and detail-oriented Project Coordinator to join our team. As a Project Coordinator, you will work closely with project managers to coordinate and prepare detailed project plans for commercial and custom home flooring and countertops installations. Your responsibilities will include managing project paperwork flow, identifying and verifying contracts, purchase orders, and change orders, and maintaining clear communication with clients throughout the project lifecycle.
- Manage Project Paperwork Flow: Oversee the timely handling of all documentation related to account manager or account executive projects, ensuring accuracy and compliance with contract specifications.
- Contract & Order Review: Identify and verify contracts, purchase orders, and change orders, ensuring that all changes are accurate and properly documented.
- Customer Relations: Foster positive customer relationships by promptly returning documents and maintaining clear communication throughout the project lifecycle.
- Paperwork Tracking: Create and maintain routing sheets to efficiently track the flow of documentation within the office and ensure timely processing.
- Product Availability Coordination: Communicate with mills and distributors to confirm product availability, coordinating material orders and delivery schedules.
- Material Order Management: Place material purchase orders, track shipments, and ensure on-time delivery to meet project deadlines.
- Adapt to Changing Schedules: Demonstrate flexibility and urgency in responding to rapidly changing project timelines and requirements.
- Supplier Follow-ups: Consistently follow up with suppliers, managing up to thirty separate shipments at a time, ensuring timely updates on order status.
- Freight Management: Arrange cost-effective and efficient freight for product shipments, balancing speed and budget constraints.
- Billing Coordination: Distribute salesperson billing summaries bi-monthly and ensure timely and accurate billing for completed work.
- Documentation Management: Maintain comprehensive documentation in both physical job folders and the computer system to support project tracking, billing, and verification.
- AIA Billing Preparation: Prepare and submit monthly AIA-style billing, ensuring all supporting documents are in place for payment processing and final invoicing.
- Change Order & Extra Billing: Identify additional work or change orders, prepare necessary billing documents, and verify for accuracy before submission to clients.
- Credit & Client Communication: Submit billing documents to the credit manager for approval, and ensure client approval of payment applications prior to drawing dates.
- Project Close-Outs: Complete final project close-out documentation, ensuring all payments and paperwork are finalized for project completion.
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Las Vegas, Nevada, United States Gopro Interiors Inc Full timeJob DetailsWe are hiring a Project Coordinator to support our team at GoPro Interiors Inc. This role involves coordinating commercial flooring and countertops projects and working closely with project managers to deliver exceptional results.The estimated annual salary for this position is around $70,000 - $90,000, depending on experience and...
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