Personal Assistant to the Executive Director

3 days ago


Palm Desert, California, United States Heartbeat At 22 Full time
Job Overview:

Heartbeat At 22 is seeking a highly skilled Personal Assistant to the Executive Director. This role requires excellent organizational, communication, and interpersonal skills to ensure seamless day-to-day operations.

Key Responsibilities:

• Coordinate meetings, events, and logistics with attention to detail

• Prepare and edit high-quality correspondence, communications, presentations, and documents

• Design and maintain accurate spreadsheets and databases

• Manage document filing and retrieval systems

• Conduct thorough research, collect and analyze data, and prepare detailed reports as directed

• Respond to incoming calls, manage communication channels effectively, and interact with staff, vendors, volunteers, and residents in a professional manner

• Assist with project-based work, event planning efforts, and other tasks as needed

Requirements:

To succeed in this role, candidates should have:

• A minimum of 3 years of experience as an Executive and/or Administrative Assistant

• Exceptional computer skills, in-depth knowledge of relevant software, and proficiency in MS Office suite (Excel, Word, PowerPoint) along with Google Suite, email, and internet research

• A High School diploma; a college education is preferred

• The ability to pass a background check and random drug testing may be required

What We Offer:

Our company offers a competitive salary range of $60,000 - $80,000 per year, commensurate with experience.



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