Administrative Leader

3 weeks ago


Great Falls, Montana, United States BizTek People, Inc. | APA International Placement Consultants Full time
Job Title: Executive Assistant/Business Administrator

At BizTek People, Inc. | APA International Placement Consultants, we are seeking a highly skilled and experienced Administrative Leader to join our team in Great Falls, MT. The ideal candidate will have a minimum of 5+ years' experience in an administrative role directly reporting to a senior executive or team.

The estimated salary for this position is $60,000 - $80,000 per annum, based on the location and industry standards.

**Job Description:**

Key Responsibilities:
* Provide comprehensive leadership, planning, follow up and administrative support in various areas.
* Coordinate communication between the president and external stakeholders and internal leaders, ensuring timely responses and follow-ups.
* Attend meetings as scheduled/directed for note taking and responsible for follow up needed post meeting.
* Acts as a project manager of deliverables as assigned.
* Prepare regular reports for the president on project status, key milestones, and performance metrics.
* Liaise with internal and external executives on various projects and tasks.
* Prepare materials for meetings, including agendas, presentations, and reports.
* Assist in managing the president's calendar, schedule appointments, and coordinate meetings.
* Prepare reports, presentations, and other documents as needed.
* Handle correspondence, emails, and phone calls on behalf of the president as requested.

**Requirements:**

  • Bachelor's degree in business administration, management, communications, or a related field (or equivalent work experience).
  • Minimum 5+ years' experience in an administrative role directly reporting to a senior executive or team.
  • Familiarity with the energy sector is a plus.
  • Experience handling a wide range of Human Resources, administrative and office support related tasks preferred.
  • Highly Proficient in Microsoft Office.
  • Familiarity with travel management systems and expense reporting tools is desirable.
  • Experience planning and coordinating meetings, projects, and special events.
  • Strong project and time management skills; ability to effectively prioritize workflow and stay on top of constantly changing priorities to drive projects to completion and to meet deadlines.
  • Excellent attention to detail and accuracy in handling documentation and records.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Effective communication skills, both verbal and written, to interact with individuals at all levels of the organization.
  • Ability to work well independently and as part of a team; must have hands-on attitude for working in a small company environment.
  • Ability to adapt to changes in job responsibilities and/or work schedule.
  • Must enjoy the administrative challenges of supporting an office of diverse people.


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