Administrative Leader
3 weeks ago
At BizTek People, Inc. | APA International Placement Consultants, we are seeking a highly skilled and experienced Administrative Leader to join our team in Great Falls, MT. The ideal candidate will have a minimum of 5+ years' experience in an administrative role directly reporting to a senior executive or team.
The estimated salary for this position is $60,000 - $80,000 per annum, based on the location and industry standards.
**Job Description:**
Key Responsibilities:
* Provide comprehensive leadership, planning, follow up and administrative support in various areas.
* Coordinate communication between the president and external stakeholders and internal leaders, ensuring timely responses and follow-ups.
* Attend meetings as scheduled/directed for note taking and responsible for follow up needed post meeting.
* Acts as a project manager of deliverables as assigned.
* Prepare regular reports for the president on project status, key milestones, and performance metrics.
* Liaise with internal and external executives on various projects and tasks.
* Prepare materials for meetings, including agendas, presentations, and reports.
* Assist in managing the president's calendar, schedule appointments, and coordinate meetings.
* Prepare reports, presentations, and other documents as needed.
* Handle correspondence, emails, and phone calls on behalf of the president as requested.
**Requirements:**
- Bachelor's degree in business administration, management, communications, or a related field (or equivalent work experience).
- Minimum 5+ years' experience in an administrative role directly reporting to a senior executive or team.
- Familiarity with the energy sector is a plus.
- Experience handling a wide range of Human Resources, administrative and office support related tasks preferred.
- Highly Proficient in Microsoft Office.
- Familiarity with travel management systems and expense reporting tools is desirable.
- Experience planning and coordinating meetings, projects, and special events.
- Strong project and time management skills; ability to effectively prioritize workflow and stay on top of constantly changing priorities to drive projects to completion and to meet deadlines.
- Excellent attention to detail and accuracy in handling documentation and records.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Effective communication skills, both verbal and written, to interact with individuals at all levels of the organization.
- Ability to work well independently and as part of a team; must have hands-on attitude for working in a small company environment.
- Ability to adapt to changes in job responsibilities and/or work schedule.
- Must enjoy the administrative challenges of supporting an office of diverse people.
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