Automotive Office Lead Role

12 hours ago

Walled Lake, Michigan, United States LaFontaine Chrysler Dodge Jeep Ram of Walled Lake Full time
Job Description

LaFontaine Chrysler Dodge Jeep Ram of Walled Lake is seeking a highly skilled and motivated individual to fill the role of Automotive Office Lead. As a key member of our team, you will be responsible for overseeing office operations, streamlining systems, and ensuring our front office staff and processes maintain efficiency.

Key Responsibilities:
  • Assist, train, and mentor office staff to ensure timely completion of assigned tasks.
  • Communicate effectively with corporate regarding cash needs.
  • Prepare daily bank deposit and cash report.
  • Reconcile and replenish cash boxes and petty cash.
  • Post manual journal entries, counter tickets not posted by the computer system, and any other postings as required.
  • Maintain control of posted documents.
  • Post monthly standard entries.
  • Set up fixed asset and prepaid asset accounts.
  • Work with office staff to ensure timely completion of assigned tasks.
  • Prepare payroll on a timely basis, post payroll, and maintain payroll records.
  • Prepare tax reports, tax deposits, and tax returns in a timely, accurate manner.
  • Maintain payables control: post invoices, prepare checks, and reconcile statements.
  • Post additions and modifications to inventory, both to manual stock record sheets and to the computer.
  • Administer charge-back program for late charges to inventory.
  • Reconcile inventories monthly and provide Business Manager with proposed adjustments.
  • Reconcile open cash weekly.
  • Reconcile select account monthly, prior to month end.
  • Assist in completion of annual review/audit.
  • Complete end-of-month accounting reports.
  • Keep an updated file of all job descriptions.
  • Prepare monthly floor plan report for use in commission calculations.
  • Prepare sales commission/chargeback detail reports.

Requirements:

  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Bachelor's degree in accounting or related field preferred.
  • 1-3 years of general office and accounting/finance experience.
  • 1-3 years of dealership experience preferred.

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.
  • Must be able to access and navigate each department at the organization's facilities.

LaFontaine Automotive Group is an equal opportunity employer.

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