Automotive Biller/Title Clerk

1 week ago


Walled Lake, Michigan, United States LaFontaine Chrysler Dodge Jeep Ram of Walled Lake Full time
Job Summary

We are seeking a highly organized and detail-oriented Automotive Biller/Title Clerk to join our team at LaFontaine Chrysler Dodge Jeep Ram of Walled Lake. As an Automotive Biller/Title Clerk, you will be responsible for processing car deals and preparing legal transfer of documents for the Department of Motor Vehicles (DMV).

Key Responsibilities
  • Process all new and used vehicles for registration in the state in which they will be titled.
  • Computerized Vehicle Registration (CVR) process for new and used car purchases.
  • Prepare tax and title documents.
  • Submit all legal transfer work to the Department of Motor Vehicles (DMV).
  • Verify that funds have been collected and the correct lienholder paid off before processing title applications.
  • Check for accuracy in the application and ensure that all information is complete.
  • Prepare payoff checks for new vehicles and trade-ins.
  • Bill out all dealer trades and prepare Certificates of Origin.
  • Maintain a system to verify out-of-state titles.
  • Compile and maintain a complete list of all outstanding title work.
  • Report to management on the status of any missing or problem titles and provide a current list of outstanding titles to the comptroller at the end of month.
  • Sign over titles for all wholesalers who have paid in full.
  • Prepare a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
  • Prepare stock cards for new and used vehicles.
  • Post vehicle sales and purchases.
  • Process/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.
  • Process yearly renewal of dealer tags in conjunction with comptroller.
  • Stay abreast of title regulations.
  • Attend seminars held by local licensing bureaus and any available training on title regulations.
  • Cross-train others to handle title clerk daily responsibilities.
  • Conduct periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.
  • Direct title runner in daily routines.
  • Prepare invoices listing items sold and service provided, amounts due and credit terms.
  • Issue credit memorandums to indicate returned or incorrectly billed merchandise.
  • Prepare credit forms for customers or finance companies.
  • Post transactions to accounting records such as worksheet, ledger, and computer files.
  • Access computer files and compile reports as requested.
Requirements
  • High School Diploma or GED.
  • 1 year of office clerical work and automotive dealership experience preferred but will train the right person.
Working Conditions

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 10 pounds at times. Must be able to access and navigate each department at the organization's facilities.


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