Automotive Biller/Title Clerk
1 week ago
We are seeking a highly organized and detail-oriented Automotive Biller/Title Clerk to join our team at LaFontaine Chrysler Dodge Jeep Ram of Walled Lake. As an Automotive Biller/Title Clerk, you will be responsible for processing car deals and preparing legal transfer of documents for the Department of Motor Vehicles (DMV).
Key Responsibilities- Process all new and used vehicles for registration in the state in which they will be titled.
- Computerized Vehicle Registration (CVR) process for new and used car purchases.
- Prepare tax and title documents.
- Submit all legal transfer work to the Department of Motor Vehicles (DMV).
- Verify that funds have been collected and the correct lienholder paid off before processing title applications.
- Check for accuracy in the application and ensure that all information is complete.
- Prepare payoff checks for new vehicles and trade-ins.
- Bill out all dealer trades and prepare Certificates of Origin.
- Maintain a system to verify out-of-state titles.
- Compile and maintain a complete list of all outstanding title work.
- Report to management on the status of any missing or problem titles and provide a current list of outstanding titles to the comptroller at the end of month.
- Sign over titles for all wholesalers who have paid in full.
- Prepare a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
- Prepare stock cards for new and used vehicles.
- Post vehicle sales and purchases.
- Process/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.
- Process yearly renewal of dealer tags in conjunction with comptroller.
- Stay abreast of title regulations.
- Attend seminars held by local licensing bureaus and any available training on title regulations.
- Cross-train others to handle title clerk daily responsibilities.
- Conduct periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.
- Direct title runner in daily routines.
- Prepare invoices listing items sold and service provided, amounts due and credit terms.
- Issue credit memorandums to indicate returned or incorrectly billed merchandise.
- Prepare credit forms for customers or finance companies.
- Post transactions to accounting records such as worksheet, ledger, and computer files.
- Access computer files and compile reports as requested.
- High School Diploma or GED.
- 1 year of office clerical work and automotive dealership experience preferred but will train the right person.
Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 10 pounds at times. Must be able to access and navigate each department at the organization's facilities.
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